Assistant Officer (HR)

Job details: In the role of Assistant Officer HR, the Officer shall be responsible to support the superior in various HR duties, ensuring that the overall operations are carried out effectively and efficiently in accordance with any applicable policies, and approved business plans and in liaison with the line superior to:

• Assist in the administration of payroll functions including collecting, calculating, and entering data;

• Administer time and attendance;

• Assist employees and management in payroll related matters;

• Ensure that employees adhere with payroll procedures and deadlines;

• Assist superior in compilation of payroll reports for internal and external use and any other statistical reports required by management;

• Prepare monthly reports and statistics;

• Maintain up-to-date records on payroll information;

• Assist in collecting data/documents for the annual performance appraisal system;

• Assist in the administration of payroll software packages provided;

• Ensure that confidentiality on employee information is always maintained;

• Keep abreast with employment law and related legislations including GDPR;

• Assist in supporting employees on work related matters and welfare, follow up on support where necessary and provide feedback to HR Manager on employee concerns;

• Support HR Manager with the overall Authority’s manpower requirements;

• Assist in conducting research and drafting of HR practices and procedures;

• Assist in the recruitment, selection, and promotion process;

• Update HR related information as required from time to time;

• Assist in employee induction programmes;

• Assisting in the coordination of training and training suppliers;

• Monitor the status of purchase orders, ensuring timely processing and tracking from initiation to completion; and 

• Assist the line superior/s in specialized projects and reports;

Job entry requirements:

• Bachelor’s Degree (MQF Level 6) with a minimum total of 180 ECTS credits in Human Resources Management, Social Science, Psychology, Work and Human Resources, Social Policy, Social Work, or comparable qualification as recognized by MFHEA;

• Alternatively in case of no first degree, a Master’s degree (MQF Level 7) with a minimum total of 90 ECTS credits in in Human Resources Management, Social Science, Psychology, Work and Human Resources, Social Policy, Social Work, or comparable qualification as recognized by MFHEA;

• This particular job specification requires the candidate to be able to communicate effectively both verbally and in writing in Maltese and therefore a minimum ‘O’ Level in Maltese is required.

All foreign non-Maltese qualifications which are not accompanied by an evaluation from MFHEA will not be taken into consideration.

Skills and Attributes: Interpersonal and Leadership Skills, Communication Skills, Methodological Skills, Reliability and Trustworthiness, Integrity, Collaborative Attitude and a Team Player.

Kindly quote Jobsplus Permit No: 968/2024

Interested candidates are advised to submit their application, together with a detailed curriculum vitae and a copy of their qualifications by noon of Monday, 25 November, 2024 (CET); via ERA website on https://era.org.mt/careers/