Events Coordinator

Our client, operating within the Leisure industry, is looking for an Events Coordinator to join their growing team. Your responsibilities will include:  

• Planning, preparing, and delivering quality events, consisting of Themed parties, Promotions and Product launches, Gala nights,and Social events; 
• Liaising with clients to ascertain their specific event requirements; attending site visits, briefings  and meetings;
• Compiling proposals of events including timelines, venues, suppliers, legal  obligations, staffing & budgets; 
• Booking venues and suppliers and securing the best possible prices;
• Ensuring that all events planned are in compliance with company insurance policy as well as  national and EU legal, health and safety legislations; 
• Coordinating with suppliers including; venue management, caterers, stand designers, contractors, entertainment  and  equipment hire; 
• Planning site layouts designs, running orders for performers and detailed timelines;
• Liaising with marketing and PR teams to promote the events; 
• Liaising with clients and designers to create a brand for the event and organizing the  production of posters, catalogues, and backdrops; 
• Overseeing the dismantling and removal of equipment from the event and clearing  the venue efficiently; 
• Ensuring that all staff are working, keeping to the proposed timeline and deadlines. 
• Collection of time sheets from staff after events; 
• Make sure that any purchase orders and invoicing are sent to the client according to  the company operating procedures; 

• Able to communicate well in both English and Maltese
• Willing to work flexible hours including nights, weekend & Public Holidays
• Organized and self-motivated team player with an eye for detail
• Excellent coordination and communication skills
• Carries a resilient and proactive personality
• Valid Driving license

• Recent experience in a similar role would be an advantage
• Diploma level of Education is preferred

• Fuel and phone allowance