Events Coordinator - Hospitality & Leisure jobs in Malta - April 2024
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Events Coordinator


Published on 10 Mar 2023

Expired on 30 Jun 2023

Our client, operating within the Leisure industry, is looking for an Events Coordinator to join their growing team. Your responsibilities will include:  

  • Planning, preparing, and delivering quality events, consisting of Themed parties, Promotions and Product launches, Gala nights,and Social events; 
  • Liaising with clients to ascertain their specific event requirements; attending site visits, briefings  and meetings;
  • Compiling proposals of events including timelines, venues, suppliers, legal  obligations, staffing & budgets; 
  • Booking venues and suppliers and securing the best possible prices;
  • Ensuring that all events planned are in compliance with company insurance policy as well as  national and EU legal, health and safety legislations; 
  • Coordinating with suppliers including; venue management, caterers, stand designers, contractors, entertainment  and  equipment hire; 
  • Planning site layouts designs, running orders for performers and detailed timelines;
  • Liaising with marketing and PR teams to promote the events; 
  • Liaising with clients and designers to create a brand for the event and organizing the  production of posters, catalogues, and backdrops; 
  • Overseeing the dismantling and removal of equipment from the event and clearing  the venue efficiently; 
  • Ensuring that all staff are working, keeping to the proposed timeline and deadlines. 
  • Collection of time sheets from staff after events; 
  • Make sure that any purchase orders and invoicing are sent to the client according to  the company operating procedures; 
Skill-sets and Requirements
  • Able to communicate well in both English and Maltese
  • Willing to work flexible hours including nights, weekend & Public Holidays
  • Organized and self-motivated team player with an eye for detail
  • Excellent coordination and communication skills
  • Carries a resilient and proactive personality
  • Valid Driving license
Education & Experience
  • Recent experience in a similar role would be an advantage
  • Diploma level of Education is preferred
  • Fuel and phone allowance

€28,000 to €30,000 / year
Full Time
Job Type
Intermediate (1-3 years)
Experience Level
Hospitality & Leisure
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