Senior Corporate Services Executive (Maltese Company Law)

About Our Client

Our Client is a well-established advisory and consultancy firm supporting businesses, public entities, charities, and social enterprises. The organisation provides expert services in business strategy, EU funding advisory, market research, and performance improvement, helping clients identify opportunities, enhance operational effectiveness, and achieve sustainable growth.

Role Overview

Heroix is supporting our Client in the search for a Senior Corporate Services Executive to join their professional services team. This position involves overseeing a portfolio of corporate clients, ensuring compliance with statutory obligations, coordinating corporate transactions, and providing administrative and governance support while maintaining the highest standards of service delivery.

Key Responsibilities

• Client Relationship Management: Act as a primary point of contact for assigned clients, responding to queries, providing updates, and maintaining strong professional relationships.
• Corporate Compliance: Monitor regulatory and statutory obligations applicable to client entities and ensure all requirements are fulfilled within established deadlines.
• Authority Liaison: Coordinate communications with regulatory bodies, government authorities, financial institutions, and other relevant stakeholders on behalf of clients.
• Corporate Transactions: Support and manage company formations, re-domiciliations, shareholding changes, dissolutions, and other corporate restructuring activities in accordance with applicable legislation.
• Documentation Management: Prepare, review, and maintain corporate records, resolutions, agreements, minutes, and other governance-related documentation to ensure accuracy and completeness.
• Board Meeting Support: Organise board and shareholder meetings, attend when required, record proceedings, and ensure resolutions and decisions are properly documented and implemented.
• Beneficial Ownership Administration: Assist with matters relating to beneficial ownership requirements, including the preparation and submission of supporting information requested by authorities.
• Banking Administration: Support clients with banking-related processes, including account opening documentation and payment preparation where authorised.
• Team Guidance: Provide support, coaching, and day-to-day guidance to junior team members to encourage knowledge sharing and professional development.
• Records Maintenance: Ensure that physical and electronic client records are maintained accurately, securely, and in line with internal procedures.

Qualifications, Skills and Attributes

• Education: A qualification at MQF Level 5 or higher is required. A university degree at MQF Level 6 level will be considered an advantage.
• Experience: A minimum of three years' experience within corporate administration, company secretarial services, corporate services, or a related professional environment.
• Language Skills: Excellent command of English is required to succeed in this role. The ability to communicate in Maltese would be an asset.
• Communication Skills: Ability to communicate professionally with clients, colleagues, authorities, and external stakeholders, both verbally and in writing.
• Interpersonal Skills: Strong relationship-building abilities with a client-focused approach and the confidence to work with senior-level contacts.
• Technical Skills: Good understanding of Maltese corporate legislation, governance requirements, and corporate administration practices, together with proficiency in Microsoft Office applications.
• Organisation: Excellent planning and prioritisation skills, with the ability to manage multiple assignments and meet strict deadlines.
• Self-Motivated: A proactive individual who can work independently, take initiative, and maintain a high standard of work with minimal supervision.
• Problem-Solving: Capable of identifying issues, evaluating options, and implementing practical solutions in a timely manner.
• Attention to Detail: Meticulous approach to reviewing documentation and maintaining accurate records.

What's on Offer

• Compensation: A competitive base salary with performance-based incentives and annual bonus opportunities.
• Working Hours: Standard working hours from Monday to Friday. Flexible and hybrid working arrangements are available, including flexi-time options & reduced lunch breaks,  following completion of probation, subject to operational requirements.
• Other Benefits: A comprehensive benefits package including annual performance bonuses, tax-efficient fringe benefits, study and training support, employee assistance programmes, referral incentives, children's sick leave provisions, leave for medical appointments, casual dress initiatives, team-building activities, corporate social responsibility events, and seasonal working concessions.
• Career Development: Opportunities for professional growth and advancement within a dynamic and expanding company.

What Heroix Offers

• Confidentiality and Discretion: Your job search will be handled with the utmost confidentiality and professionalism.
• CV Review: Receive candid & constructive feedback to enhance your CV.
• Interview Planning: Get personalised prep sessions prior to your interviews.
• Cultural Fit Assessment: Understand the company culture to ensure it's the right environment for you.
• Long Term: Gain insights into the role and company for a long-term, stable career move.
• Exclusive Opportunities: Access a broader range of job opportunities.
• Personalised Candidate Profile: Stand out with a detailed profile highlighting your strengths and skills.
• Ongoing Support and Guidance: Benefit from continuous support throughout your job search process.
• Networking Opportunities: Leverage our extensive network of industry contacts for exclusive positions.
• Time Efficiency: Save time and effort with our efficient and effective recruitment strategies.
• Tailored Job Matching: Find the perfect fit with customised job matching based on your skills and career goals.
• Feedback Loop: Stay informed and engaged with regular updates and feedback on your application status.

Heroix - Rise to New Heights

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