Junior Corporate Administrator

• Our client is a provider of corporate, tax, accounting, business advisory, and administration services.

• Prepare and submit forms related to company structure updates, including changes in shareholders, directors, and company secretaries;
• Assist in drafting and submitting documentation for registered office address changes, ensuring timely and accurate processing;
• Support the preparation and filing of documents for Beneficial Ownership (BO) updates;
• Coordinate with the Malta Business Registry (MBR) to ensure corporate structure modifications are accurately reflected;
• Assist in acquiring key corporate documents such as the Memorandum & Articles of Association, Certificate of Incorporation, and Good Standing Certificates;
• Liaise with legal professionals, notaries, and regulatory bodies to arrange document legalisation and apostille services;
• Maintain proper documentation storage and ensure easy accessibility for internal use and client reference;
• Update internal registers, including those for directors, shareholders, and beneficial owners;
• Ensure all statutory changes are documented accurately and comply with company policies;
• Communicate with the Malta Business Registry (MBR) for routine corporate matters;
• Serve as a point of contact for basic client inquiries regarding company structure updates and document handling;
• Assist the Senior Corporate Officer in managing daily corporate administration tasks;
• Organise and maintain corporate records for multiple clients;
• Track statutory deadlines and ensure all filings are submitted on time;
• Provide administrative support in processing invoices, payments, and document tracking;
• Participate in training sessions on corporate governance, compliance, and administrative procedures;
• Gain practical experience in MBR submissions and corporate documentation processes;
• Work closely with the Senior Corporate Officer to develop a strong understanding of Maltese corporate regulations.

• At least 1 year of local experience in corporate administration or a similar field;
• Proficient in using Microsoft Word, Excel, and Outlook, with strong computer literacy;
• Knowledge of document collection and verification processes for compliance with Know Your Customer (KYC) and Anti-Money Laundering (AML) regulations will be considered an asset;
• A qualification in business administration would be considered an asset.

• Excellent communication skills, both written and verbal, in English;
• Strong self-management skills with the ability to prioritize tasks and handle multiple responsibilities effectively;
• Proficient in organizing workloads independently while maintaining motivation;
• Proactive and solution-oriented, with a commitment to providing exceptional client service;
• Ability to collaborate effectively with team members, stakeholders, and clients in a professional environment.

*Please note that all job applicants will be automatically added to the Broadwing LTD candidate database and will receive an automatic email with user credentials to benefit from our online platform.