Secretary

About Our Client
Our Client is a highly respected multi-disciplinary law firm with a strong reputation in the legal sector. They offer a broad range of legal services and are committed to delivering tailored solutions that meet the specific needs of their clients.

Role Overview
Heroix is collaborating with a prominent firm in the legal sector to recruit a proactive and detail-oriented Secretary. The selected candidate will provide high-quality secretarial and administrative support to lawyers and professional staff, ensuring the efficient day-to-day running of office operations.

Key Responsibilities

• Diary and Schedule Management: Manage lawyers’ calendars, coordinate meetings, and arrange travel as required.
• Communication and Correspondence: Handle incoming calls, emails, and correspondence professionally, ensuring timely follow-up and appropriate responses.
• Documentation and Filing: Maintain both digital and hard copy filing systems in accordance with company policies, ensuring documents are well organised and easily retrievable.
• Client and Court Liaison: Communicate effectively with clients, courts, and other external parties, providing updates and coordinating documentation as needed.
• File and Case Administration: Open and close client files following established procedures, prepare documentation for hearings or meetings, and monitor case deadlines to ensure compliance with relevant timelines.
• Compliance Support: Assist with client onboarding, KYC, and other compliance documentation to support internal processes.
• Office Coordination: Maintain office supplies, resources, and administrative systems efficiently to support a smooth workflow.

Qualifications, Skills, and Attributes

• Education: A minimum of an A’ Level standard of education.
• Experience: Previous experience in a similar administrative or secretarial role is considered an asset, although not essential.
• Language Skills: Excellent command of Maltese and English, both written and spoken.
• Communication Skills: Strong written and verbal communication skills with the ability to interact professionally with internal and external stakeholders.
• Interpersonal Skills: A team-oriented individual with a courteous and professional manner.
• Technical Skills: Proficient in MS Word and MS Excel; familiarity with time management or legal software would be advantageous.
• Organisation: Highly organised with excellent attention to detail and the ability to prioritise tasks effectively.
• Self-Motivated: Able to work independently with minimal supervision while maintaining accuracy and efficiency.
• Problem-Solving: Resourceful and proactive in identifying issues and providing effective solutions.

What's on Offer

• Compensation: Competitive salary and benefits package commensurate with experience and qualifications.
• Working Hours: Full-time, standard office hours.
• Other Benefits: Access to ongoing professional training and a collaborative work environment.
• Career Development: Clear pathways for professional growth and advancement within the organisation.

What Heroix Offers

• Confidentiality and Discretion: Your job search will be handled with the utmost confidentiality and professionalism.
• CV Review: Receive candid & constructive feedback to enhance your CV.
• Interview Planning: Get personalised prep sessions prior to your interviews.
• Cultural Fit Assessment: Understand the company culture to ensure it's the right environment for you.
• Long Term: Gain insights into the role and company for a long-term, stable career move.
• Exclusive Opportunities: Access a broader range of job opportunities.
• Personalised Candidate Profile: Stand out with a detailed profile highlighting your strengths and skills.
• Ongoing Support and Guidance: Benefit from continuous support throughout your job search process.
• Networking Opportunities: Leverage our extensive network of industry contacts for exclusive positions.
• Time Efficiency: Save time and effort with our efficient and effective recruitment strategies.
• Tailored Job Matching: Find the perfect fit with customised job matching based on your skills and career goals.
• Feedback Loop: Stay informed and engaged with regular updates and feedback on your application status.

Heroix - Rise to New Heights

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