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Secretary
Salary Package: €25,000 to €30,000
About Our Client
Our Client is a highly respected multi-disciplinary law firm with a strong reputation in the legal sector. They offer a broad range of legal services and are committed to delivering tailored solutions that meet the specific needs of their clients.
Role Overview
Heroix is collaborating with a prominent firm in the legal sector to recruit a proactive and detail-oriented Secretary. The selected candidate will provide high-quality secretarial and administrative support to lawyers and professional staff, ensuring the efficient day-to-day running of office operations.
Key Responsibilities
- Diary and Schedule Management: Manage lawyers’ calendars, coordinate meetings, and arrange travel as required.
- Communication and Correspondence: Handle incoming calls, emails, and correspondence professionally, ensuring timely follow-up and appropriate responses.
- Documentation and Filing: Maintain both digital and hard copy filing systems in accordance with company policies, ensuring documents are well organised and easily retrievable.
- Client and Court Liaison: Communicate effectively with clients, courts, and other external parties, providing updates and coordinating documentation as needed.
- File and Case Administration: Open and close client files following established procedures, prepare documentation for hearings or meetings, and monitor case deadlines to ensure compliance with relevant timelines.
- Compliance Support: Assist with client onboarding, KYC, and other compliance documentation to support internal processes.
- Office Coordination: Maintain office supplies, resources, and administrative systems efficiently to support a smooth workflow.
Qualifications, Skills, and Attributes
- Education: A minimum of an A’ Level standard of education.
- Experience: Previous experience in a similar administrative or secretarial role is considered an asset, although not essential.
- Language Skills: Excellent command of Maltese and English, both written and spoken.
- Communication Skills: Strong written and verbal communication skills with the ability to interact professionally with internal and external stakeholders.
- Interpersonal Skills: A team-oriented individual with a courteous and professional manner.
- Technical Skills: Proficient in MS Word and MS Excel; familiarity with time management or legal software would be advantageous.
- Organisation: Highly organised with excellent attention to detail and the ability to prioritise tasks effectively.
- Self-Motivated: Able to work independently with minimal supervision while maintaining accuracy and efficiency.
- Problem-Solving: Resourceful and proactive in identifying issues and providing effective solutions.
What's on Offer
- Compensation: Competitive salary and benefits package commensurate with experience and qualifications.
- Working Hours: Full-time, standard office hours.
- Other Benefits: Access to ongoing professional training and a collaborative work environment.
- Career Development: Clear pathways for professional growth and advancement within the organisation.
What Heroix Offers
- Confidentiality and Discretion: Your job search will be handled with the utmost confidentiality and professionalism.
- CV Review: Receive candid & constructive feedback to enhance your CV.
- Interview Planning: Get personalised prep sessions prior to your interviews.
- Cultural Fit Assessment: Understand the company culture to ensure it's the right environment for you.
- Long Term: Gain insights into the role and company for a long-term, stable career move.
- Exclusive Opportunities: Access a broader range of job opportunities.
- Personalised Candidate Profile: Stand out with a detailed profile highlighting your strengths and skills.
- Ongoing Support and Guidance: Benefit from continuous support throughout your job search process.
- Networking Opportunities: Leverage our extensive network of industry contacts for exclusive positions.
- Time Efficiency: Save time and effort with our efficient and effective recruitment strategies.
- Tailored Job Matching: Find the perfect fit with customised job matching based on your skills and career goals.
- Feedback Loop: Stay informed and engaged with regular updates and feedback on your application status.
Heroix - Rise to New Heights
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Licensed and regulated by the Government of Malta under DIER Agency Licence No. 00412-2025
At Heroix, we take pride in our approach to recruitment. We are dedicated to supporting people looking to move to new roles, and identifying and securing top-tier talent who will contribute to the growth and success of our clients' companies. Let us assist you to Rise to New Heights.
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