Office Administrator

We are looking for an Office Administrator to join our team and support the smooth running of office duties. The ideal candidate is detail-oriented, proactive, and capable of handling multiple administrative responsibilities efficiently.

Duties

• Handle day-to-day administrative tasks including filing, data entry, and document management
• Answer phone calls and respond to emails in a professional and timely manner
• Prepare and process documentation for internal use and external stakeholders
• Assist in scheduling appointments, meetings, and site visits
• Maintain records related to clients, employees, and service providers
• Manage the condominium’s email inbox, responding to inquiries and redirecting as necessary
• Update and manage the condominium's databases and filing systems
• Process and track invoices and payments related to condominium expenses
• Organise and maintain office supplies, ordering new supplies as needed
• Assist in the preparation and distribution of newsletters or other communications to residents
• Perform any other duties that may be required

Work Schedule

• 40 hours a week spread over Monday to Friday 

Knowledge and Skills Required

• Be able to communicate clearly and effectively with clients in English
• Possess assertive communication and charismatic personality  
• Be detail-oriented and highly organised
• Be proactive and have a methodical work approach
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• European passport or permission to work in Malta
• Clean police conduct certificate (must be presented)