Office Administrator (Maltese Speaking)

Our client is a company operating within the construction sector.

• Oversee the day-to-day administration and smooth running of the office;
• Welcome clients and visitors while maintaining a professional reception environment;
• Answer and direct telephone calls, manage incoming correspondence, and respond to general enquiries;
• Organise and maintain both physical and electronic filing systems, ensuring documentation is accurate and up to date;
• Prepare documents, correspondence, and general administrative paperwork as required;
• Coordinate diaries, appointments, and meetings, ensuring schedules are effectively managed;
• Assist the Director with meeting reminders, diary management, scheduling, and general administrative support;
• Manage office supplies and ensure the office, reception area, and meeting rooms are well maintained and organised;
• Coordinate tasks with the Administrative Assistant to ensure the efficient allocation and completion of daily administrative duties;
• Assist with additional administrative responsibilities as required.

• Minimum of 2 years' experience within an Administration, Office Administration, Office Coordinator, or similar role;
• Good working knowledge of Microsoft Word, Excel, and Outlook;
• Fluent in English and Maltese, both written and spoken;
• Previous experience providing administrative support to senior management will be considered an asset.

• Strong organisational and communication skills;
• Professional, positive, and proactive approach to work;
• Ability to work independently and use initiative;
• Good time management skills with the ability to prioritise tasks effectively;
• Confidence in taking notes and preparing correspondence from dictated instructions when required;
• Strong attention to detail and commitment to maintaining an organised office environment.

*Please note that all job applicants will be automatically added to the Broadwing LTD candidate database and will receive an automatic email with user credentials to benefit from our online platform.