Office Manager

• The Office Manager undertakes a range of functions to make sure the operational activities within the organization run smoothly. The Office Manager takes responsibility for the office sub-contractors such as cleaners and maintenance.

Your challenge:

• Meeting and greeting people
• Overseeing the front desk, answering the phone, and dealing with post, couriers, etc.
• Managing office attendance sheet and ‘hot desk’ booking system
• Maintaining and preparing the meeting rooms and making sure the office is organized and tidy
• Handling the workplace inspections/audits, fire, and health & safety, and controlling the fire alarm
• Managing the selection, training booking, and replacement of fire wardens and first aiders
• Handling all purchasing of office beverages, stationery, toiletries, etc.
• Liaising with the Finance department regarding purchases, orders, and invoices
• Keeping up to date the stationery & office supplies, furniture, and merchandise, etc.
• Handling the office insurances
• Coordinating any office maintenance needs
• Managing the office sub-contractors such as cleaners, maintenance, drivers, etc.
• Liaising with the landlords
• Act as point of contact for sublease tenants and respond to needs and inquiries
• Coordinating recycling and waste management
• Booking flights, airport transfers & accommodation for management and new joiners
• Liaising with the Tech. department to set up work stations for new joiners
• Liaising with the Chief HR Officer to locate suitable business premises and negotiate reasonable leasing agreements
• Overseeing office development initiatives and looking for improvements
• Other duties as requested by the Chief HR Officer and other departments on a day to day basis

To do it, you will need:

• Experience in a similar role
• Experience in managing an office
• Good working knowledge of Microsoft Office applications
• Being comfortable working in a team environment, yet be able to be proactive and independent
• Being flexible and adapting according to the situation at hand
• Strong attention to detail
• Planning and organizing skills
• High level of ownership and improvement mindset
• Being able to act as Catena Media ambassador
• Professional Certification
• Fluent spoken and written English.