Office Administrator (Part time) - Administrative jobs in Malta - May 2021

Office Administrator (Part time)


JOB TYPE: Part Time
EMPLOYER INDUSTRY: Financial Services

Our Client, a growing company operating within the Insurance Sector, is seeking to recruit an Office Administrator who will be able to respond to the changing needs of the business. He/She will be involved in the daily operations and will provide overall support to provide a high-level service. Responsibilities will include: 

  • Welcoming clients and directing them to the relevant information
  • Carrying out clerical duties such as answering phone calls, responding to emails and preparing documents, including office correspondence.
  • Coordinating and managing appointments, meetings and queries.
  • Performing bookkeeping tasks such as invoicing, monitoring accounts and tracking sheets.
  • Maintaining general office files, including claim files and others related to the company's operations.
  • Purchasing office supplies and equipment.
  • Overseeing the maintenance of office facilities.
  • Performing other relevant duties when needed.
  • Liaising with our bank, dealing with any queries.
  • Ad-hoc projects
  • Dealing promptly with ad hoc queries presented by clients
  • Maintaining shared mailboxes, ensuring everything is picked up in a timely manner 


  • Ability to effectively manage own workload but work as part of a team
  • Personable and confident, able to build relationships with clients and other office stakeholders.
  • Excellent client-service skills
  • Organised and can maintain a keen eye for detail
  • Adaptable and flexible approach
  • Pro-active and takes initiative

Job reference code: RX526

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