Office Administrator

Our client is looking to onboard an Office Administrator to assist with the day-to-day operations of the office, coordinating facilities, and supporting workplace logistics.

Responsibilities

• Oversee daily office and facilities operations to ensure smooth and efficient functioning
• Manage relationships with vendors, contractors, and service providers, including cleaning and maintenance teams
• Maintain a safe, functional, and welcoming office environment
• Coordinate office logistics, including meeting room scheduling, supplies management, and workspace organization
• Support office renovations and contribute to workspace planning initiatives as needed
• Process and manage facilities-related invoices in collaboration with the Accounts department
• Ensure compliance with health and safety regulations
• Assist the administrative team with events, office activities, internal communications, and daily operational requirements
• Collaborate closely with the CEO and HR to enhance the overall workplace experience

Requirements

• Proven experience in facilities management, office management, or workplace operations
• Fluency in both Maltese and English is required
• Strong organizational and time-management skills
• Ability to manage multiple vendors, priorities, and tasks simultaneously
• Proactive mindset with the ability to remain calm and solution-oriented when handling unexpected issues
• Flexibility to adapt working hours when necessary

Benefits

• Health + Life Insurance
• Gym Membership
• Lunch + Drink Allowance
• Discounted Parking