Office Administrator

Studio Moda Ltd is currently looking to recruit an Office Administrator to join their team on a full-time basis.

Overview:

With over 30 years of experience, Studio Moda Ltd. has established itself as a leading design-and-build company in Malta. We pride ourselves on working with a dedicated and dynamic team, united by a strong commitment to continuous growth and excellence.

We seek a dedicated, well-organized, and collaborative team player to join our vibrant team at Studio Moda Ltd.

Responsibilities:

• Handle office communications, including phone calls, emails, and correspondence
• Schedule and organize meetings and appointments
• Maintain and manage office filing and storage systems
• Oversee daily office operations and coordinate with vendors to ensure supplies and equipment are well-stocked and functional
• Prepare reports, presentations, and other necessary documents
• Update and maintain office records, databases, and filing systems
• Collaborate with IT and technical support teams to address maintenance issues
• Manage cash and petty cash
• Address unexpected issues promptly and efficiently
• Assist team members with administrative tasks as needed
• Ensure the office is consistently organized and well-equipped.

Key Skills and Qualifications:

• Proven experience in office administration or a related role (experience with SAGE is a plus)
• Proficiency in office software, including Microsoft Office Suite and Google Workspace
• Excellent written and verbal communication skills in English (knowledge of Maltese is an asset)
• Strong organizational skills with the ability to prioritize tasks, manage time effectively, and maintain attention to detail
• Resourceful and proactive in problem-solving and addressing challenge
• Ability to work independently with minimal supervision.