HR/OFFICE COORDINATOR

An opportunity has arisen for a full-time HR / office Coordinator to join our team, to assist our departments with the day-to-day affairs and internal procedures. The chosen candidate will be an integral part in ensuring that our office operations run smoothly and are successful in supporting other business activities.

As an HR/Office Coordinator, your responsibilities would include, but are not limited to;

 Support with HR Administration mainly by tracking employee sick leave records, handling onboarding and offboarding tasks, acting as the main point of contact with outsourced payroll provider, maintaining Jobsplus records, tracking and applying for TCN permits

 Support with Recruitment Process of new employees

 Supervision of daily office operations

 Welcome visitors, prepare refreshments and ordering of lunch when required

 Overseeing facility and company vehicle maintenance schedules

 Monitor office expenditures, office supplies inventory and manage procurement requests

 Monitor IT requests and act as the go-to person on IT related issues with outsourced IT Service provider

 Schedule agendas, travel arrangements and appointments

 Support with chasing of debtors

 Keeping up to date with government grants and submitting applications when necessary

 Apply for memberships, Insurance renewals and submission of claims

 Support management with various administrative tasks if and when needed

 Act as a backup for Front Office Coordinator, answering to customer phone calls when and if required

The ideal candidate must:

Have at least 2 years previous experience in a similar role

 Have knowledge of payroll

 Be proficient in Maltese and English

 Have excellent verbal and written communication skills

 Be comfortable with multitasking

 Have a pleasant, positive personality

 Have the ability to work well under pressure and in a fast-paced environment with frequent changing dynamics

 Be familiar with Microsoft Office Suite