Front Desk and Administration Officer

Our client is looking for a highly organized and proactive individual to join our team as a Front Office Administrator. This role is essential in ensuring the smooth operation of the front office and providing exceptional service to clients and visitors.

Responsibilities:

• Greet and welcome visitors, clients, and employees in a professional manner.
• Manage incoming calls and direct them to the appropriate personnel.
• Schedule and coordinate appointments, meetings, and events.
• Handle incoming and outgoing mail and packages.
• Assist with administrative tasks such as filing, data entry, and document preparation.
• Maintain office supplies inventory and place orders as necessary.
• Support the team with various projects and tasks as needed.
• Ensure compliance with company policies and procedures.

Reporting Lines:

• Reporting to the Managing Director.

Requirements:

• Proven experience in a front office or administrative role.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Professional demeanour and a positive attitude.
• Fluency in English, Maltese is an asset.

Working Hours:

• Monday-Friday.
• Flexible starting time between 07:30-08:30.