Administrative & Corporate Services Executive

Forming part of a boutique firm, the Administrative & Corporate Services Executive will primarily be responsible for carrying out administrative and front office duties as well as supporting the corporate department.

Responsibilities:

• Welcoming visitors and clients professionally
• Managing phone calls and messages
• Handling filing, scanning, photocopying, binding, and document management
• Managing incoming/outgoing mail and deliveries
• Ordering office supplies, stationery, groceries, and safety equipment
• Maintaining petty cash records and monthly reconciliations
• Keeping records, databases, and office spaces organised
• Ensuring confidentiality of sensitive information
• Supporting general day-to-day office administration
• Preparing and organising documents for client signatures and collection
• Assisting with document filing and liaising with authorities such as MBR and MOFA
• Coordinating document certification and legalisation processes
• Supporting internal event planning and coordination
• Providing general corporate and administrative support to the firm

Requirements

• Previous local experience in a similar role
• Demonstrate an interest in event coordination, with relevant experience considered an asset
• Professional proficiency in English and Maltese
• Good at multitasking and juggling priorities
• Proficient in Microsoft Office applications

Benefits

• Private health insurance
• Discretionary performance bonuses
• Study leave
• Supportive and collaborative team environment with a strong family culture
• Nearby public parking options