Front Desk & Admin Coordinator

Our client, within the Commercial Real Estate Industry, is looking to employ a Front Desk & Admin Coordinator on a full-time basis to join their growing team. Reporting to the Business Centre Manager, the chosen candidate will be responsible to :

• Welcome tenants and visitors with professionalism and warmth, ensuring a positive first impression.
• Support the smooth running of daily operations through effective administrative tasks, including overseeing a team.
• Organize periodic events for tenants and external clients, fostering a vibrant and engaging community.
• Oversee bookings, prepare rooms, and coordinate catering arrangements.
• Ensure private offices, coworking spaces, and training rooms are ready and meet high standards of presentation.
• Source, communicate, and negotiate with suppliers to secure quality services and products.
• Lead engaging tours for prospective clients, showcasing the benefits of our spaces and services.
• Undertake additional administrative assignments as needed.

Working Hours: Monday to Friday 8:00 AM – 17:30 PM

• Strong multitasking abilities and exceptional organizational skills.
• Excellent communication and the ability to build rapport with diverse groups, and lead a team of people.
• A proactive, self-motivated attitude with the ability to work both independently and collaboratively.
• A genuine dedication to delivering outstanding service.
• Availability to adapt to occasional changes in working hours to meet business needs.

• Competence in Microsoft Office Suite and other relevant tools.
• Previous experience in administration, event coordination, or a similar client-facing role.
• Must be located here holding local experience in the same role.
• Proven experience leading a team.
• A professional level of English is a must with knowledge of Maltese being desirable.