Executive Assistant

Executive Assistant
Salary: €29,000 to €33,000

About Our Client
Our Client is a well-established organisation operating across multiple sectors, built on a strong foundation of growth, innovation, and forward-thinking leadership. With a diversified portfolio and a commitment to excellence, integrity, respect, and innovation, the Group continues to evolve while maintaining a structured and values-driven approach across all areas of operation.

Role Overview
The Executive Assistant will provide high-level support within the Chairperson’s Office, working closely with the Personal Assistant to ensure the smooth coordination of executive activities. This role is suited to an organised and analytical individual who thrives in a structured environment, handles sensitive information with discretion, and contributes to the efficiency of executive processes through accuracy and proactive support.

Key Responsibilities

• Executive Coordination: Assist in managing the day-to-day activities of the Chairperson’s Office, including scheduling, prioritisation of tasks, and ensuring timely follow-ups on key matters.
• Documentation & Record Management: Prepare, organise, and maintain professional correspondence, reports, and structured filing systems, ensuring information is accurate and easily accessible.
• Data Management & Reporting: Develop and maintain spreadsheets, trackers, and databases, producing clear reports and summaries to support informed decision-making and monitor key initiatives.
• Event & Project Support: Contribute to the planning and execution of internal events and executive-level activities, coordinating logistics, attendance tracking, and preparing briefing materials and documentation.
• Stakeholder Communication: Draft professional communications and liaise effectively with internal teams, senior stakeholders, and external partners to ensure seamless information flow and timely completion of tasks.

Qualifications, Skills, and Attributes

• Education: A Diploma in Business Administration, Management, Finance, or a related field is required.
• Experience: A minimum of three years’ experience in an administrative or executive support role, ideally within a structured corporate environment.
• Language Skills: Excellent command of English is required to succeed in this role. The ability to communicate in Maltese would be an asset.
• Communication Skills: Strong written and verbal communication skills, with the ability to draft clear, concise, and professional correspondence.
• Interpersonal Skills: Ability to build effective working relationships across departments while maintaining a high level of professionalism.
• Technical Skills: Proficient in Microsoft Office 365, particularly Excel, Word, Outlook, and PowerPoint, with a strong focus on data accuracy and reporting.
• Organisation: Highly organised with the ability to manage multiple tasks, maintain structured systems, and meet deadlines consistently.
• Self-Motivated: Capable of working independently with minimal supervision, demonstrating initiative and accountability.
• Problem-Solving: Strong analytical mindset with the ability to identify inefficiencies and contribute to process improvements.

What's on Offer

• Compensation: A competitive base salary.
• Working Hours: This is an office-based role.
• Other Benefits: Exposure to a dynamic executive environment, working closely with senior leadership and gaining insight into high-level decision-making processes.
• Career Development: Opportunities for professional growth and advancement within a dynamic and expanding company.

What Heroix Offers

• Confidentiality and Discretion: Your job search will be handled with the utmost confidentiality and professionalism.
• CV Review: Receive candid & constructive feedback to enhance your CV.
• Interview Planning: Get personalised prep sessions prior to your interviews.
• Cultural Fit Assessment: Understand the company culture to ensure it's the right environment for you.
• Long Term: Gain insights into the role and company for a long-term, stable career move.
• Exclusive Opportunities: Access a broader range of job opportunities.
• Personalised Candidate Profile: Stand out with a detailed profile highlighting your strengths and skills.
• Ongoing Support and Guidance: Benefit from continuous support throughout your job search process.
• Networking Opportunities: Leverage our extensive network of industry contacts for exclusive positions.
• Time Efficiency: Save time and effort with our efficient and effective recruitment strategies.
• Tailored Job Matching: Find the perfect fit with customised job matching based on your skills and career goals.
• Feedback Loop: Stay informed and engaged with regular updates and feedback on your application status.

Heroix - Rise to New Heights

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