Clerical Officer

Land Registration Agency in Malta is currently looking to recruit a Clerical Officer to join their team on a full-time basis.

Ref no. 615/2024

MAIN JOB PURPOSE:

The main job purpose for the role of a Clerical Officer, is to perform any type of clerical and related tasks such as data input and/or processing, customer handling, filing, record keeping, assistance to management as required, updating of records and other similar and related tasks according to work exigencies. 

MAIN DUTIES & RESPONSIBILITIES:

• To provide general secretarial support for Unit Coordinators, Managers and other senior officers, as required, within the Agency
• Supporting their designated senior officers in the clerical/administration needs of their functions, including the word-processing/typing of all required documents, reports, memoranda and correspondence
• Giving and receiving messages to/from external bodies, members of the public and other internal staff on behalf of the senior officer/s and taking necessary follow-up action as directed, maintaining appropriate confidentiality on all matters
• Providing first line customer service to visitors, callers on behalf of the senior officer/s both face to face or over the phone and maintaining good client relations including involvement (as required), in front-of-house activities
• Preparing (as required) acknowledgements, entering these into the system registers, copying decisions and inputting other relevant details into the information system
• Ensuring that section correspondence/documents are dealt with according to laid down standards and procedures, including (as necessary) classification, registration, pre-filing action, filing and retrieval of such material / documents
• Clerical assistance (as required) in the preparation of statutory notices, recording decisions from relevant bodies, preparing and dispatching of the same
• Deals with customers on payment of fees and refunds, reconciling of same and prepare deposits
• To carry out related ancillary clerical tasks necessary for proper fulfilment of job requirements, including (as required through confidentiality needs or work exigencies), photocopying, scanning and collating clerical material
• The candidate may be required to assist other employees/departments and/or requested to perform other duties as the need may be, which duties may also change or be supplemented from time to time according to the business exigencies of the Agency.

JOB REQUIREMENTS:

Qualifications and Experience

• Four (4) O levels including Maltese, Mathematics, and English [MQF Level 3], together with a subject that shows IT Office Application Skills or any other relevant subject

OR

• Full MQF level 2 VET qualification, or a Secondary School Certificate and Profiling qualification at MQF Level 2, in at least (4) subjects which must include Maltese, English and Mathematics and IT Office Application Skills or another relevant subject.

and

• Three (3) years’ experience in a job related to office administration.

Interested applicants are to submit their CV along with a Covering Letter referencing the ref. no in caption by 7th October 2024 EOB.