Administrator

Location: Malta (On-site / Hybrid available depending on candidate)

• Job Type: Full-time

Industries: Corporate Strategy, Client Services, Media Operations

About Us

Pantheon is a growing, cross-industry organization operating at the intersection of corporate strategy, client service, and public presence. Based in Malta—a thriving hub for international business and media—we work with diverse stakeholders across Europe, Asia, and beyond.

We are looking for a polished, proactive, and bilingual professional to support our Director across three key pillars: administration, client relationship management, and media operations.

Role Overview

As the Assistant to the Director, you will be the right hand to leadership—ensuring smooth daily operations, nurturing high-value client relationships, and coordinating media-related activities. Your ability to work fluently in Chinese and English will be essential, as the Director frequently engages with Chinese-speaking partners and English-speaking institutions both in Malta and internationally.

Key Responsibilities

1. Administration

• Calendar & Travel: Manage the Director’s complex calendar, travel arrangements (including EU and Asia travel), and expense reporting.
• Documentation: Prepare, review, and translate internal reports, presentations, and correspondence (Chinese ↔ English).
• Meeting Coordination: Coordinate cross-departmental meetings, track action items, and ensure follow-through.
• Office Support: Maintain confidential records and support general office workflows in Malta.

2. Client Relationships

• Primary Liaison: Serve as the main point of contact between the Director and key clients, including Chinese-speaking and English-speaking partners.
• Meeting Prep: Prepare client meeting materials, agendas, and post-meeting bilingual summaries.
• Cultural Bridge: Monitor client satisfaction, bridge cultural and language gaps, and escalate issues as needed.
• Partnership Support: Support the Director in building long-term partnerships across Maltese, European, and Asian markets.

3. Media Operations

• Scheduling: Coordinate media interview schedules, press briefings, and public appearances (local and international).
• Content Creation: Assist in drafting and translating press releases, media kits, and social media content (Chinese/English).
• Media Monitoring: Monitor media coverage in both languages and prepare daily/weekly media digests.
• PR Liaison: Liaise with PR agencies, videographers, and media partners in Malta and abroad.

Position Requirements:

📋 Must-Have Qualifications:

• Bilingual Fluency: Fluent in both Chinese and English (written and spoken) with the ability to interpret and translate business/media content accurately.
• Experience: 2–3+ years of experience as an Executive Assistant, Coordinator, or Chief of Staff.
• Soft Skills: Excellent communication, exceptional organizational skills, and the ability to handle sensitive information with discretion.
• Tech Savvy: Strong command of office tools (MS Office, Google Workspace, scheduling software).
• Location: Already based in Malta or willing to relocate (work permit support is possible for the right candidate).
• ✨ Nice-to-Have Qualifications:
• Experience working in media, PR, or communications.
• Familiarity with CRM tools (e.g., Salesforce, HubSpot).
• Basic graphic design or video editing awareness (Canva, CapCut).
• Understanding of the Maltese business and media landscape.
• What We Offer
• Compensation: Competitive salary (commensurate with experience) + performance bonus potential.
• Exposure: Direct exposure to strategic decision-making and international leadership.
• Scope: A unique role combining business, client, and media responsibilities.
• Environment: A fast-paced, growth-oriented environment in Malta—an EU hub for finance, gaming, and media.
• Flexibility: Flexible hybrid work options (subject to the Director’s schedule).