Administrative Clerk

We are seeking a dedicated Administrative Clerk to provide efficient support in managing the daily operations and administrative tasks of an NGO organization. 

Responsibilities:

• Carry out general administrative tasks such as filing, update and maintain office records, databases and documentations.
• Draft, review, and process correspondence, reports, and other essential documents.
• Manage incoming inquiries via email, phone, or in person, responding promptly or directing them to the appropriate contacts.
• Schedule and organize appointments, meetings, and office calendars.
• Assist in the planning and coordination of office events or activities when required.
• Oversee inventory management by ordering office supplies and ensuring proper maintenance of office equipment.
• Provide administrative support to team members and assist on specific projects as needed.
• Handle the distribution and receipt of mail and packages.
• Safeguard confidential and sensitive information.

• Candidates should ideally be currently employed within the public sector.
• Diploma or equivalent qualification; additional certifications in office administration are considered an asset.
• Previous experience in administrative support, office clerical work, or a similar role.
• Ability to work both independently and collaboratively within a team.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Possession of a valid driving license and a clean police conduct certificate.
• Strong problem-solving skills with a keen eye for detail.
• Fluency in both Maltese and English is a must.
• Excellent verbal and written communication skills.
• Strong time management and organizational skills.