Administration Support Officer

Our client in the Pharmaceutical Industry is seeking an Administrator Support Officer to join their team.

Responsibilities

• Perform financial postings and basic bookkeeping tasks
• Manage petty cash, including recording and reconciliation
• Liaise with suppliers for orders, deliveries and invoice follow-up
• Supervise and be the point of contact for cleaning staff
• Create and manage rosters for cleaning staff
• Handle purchasing of office stationery and supplies
• Coordinate and book flights for staff and guests as required
• Order and arrange catering/food for guests and meetings
• Perform telephone and front desk reception duties, including greeting visitors and handling inquiries
• Re-ordering of consumables such as canteen supplies, uniforms and stationery
• Other ad hoc tasks as needed from time to time

Requirements

• A minimum education level of Advanced Level (‘A’ Level) standard.
• A practical understanding of basic bookkeeping principles.
• Strong oral and written communication skills in both English and Maltese.
• Proficient in computer use, with a good command of Microsoft Office applications.
• At least 2 years of experience in a similar administrative role.
• Self-motivated with a strong eye for detail.
• Results-driven and aligned with the company’s core values.
• Capable of working both independently and collaboratively within a team.
• Skilled at multitasking and prioritising to meet deadlines efficiently.
• Confident, proactive, and professional in their approach to work.
• Highly organised and dependable.

Benefits

• Continuous professional growth and training opportunities.  
• Competitive salary package.  
• Health insurance and medical check-ups.
• A collaborative and team-oriented work culture.  
• Job stability within a well-established company.