Administration Assistant – Facilities Management - Administrative jobs in Malta - March 2023
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Administration Assistant – Facilities Management

SmartCity (Malta) Ltd , South of Malta

Expires in 7 days (29 Mar 2023)

SmartCity Malta is currently looking to recruit an Administration Assistant – Facilities Management to join their team part-time.

The main position responsibilities include:

  • General office administration duties, including filing paperwork, data inputting and scanning of documents
  • Take care of the general upkeep of the office and ensure the upkeep of the office is always functional
  • Managing stock levels in relation to the office environment
  • Assists with the procurement process and follows up with contractors and/or suppliers
  • Management of purchase orders and invoices
  • Preparation of regularly scheduled reports and data inputting
  • Maintain an internal filing system and assist in record keeping, both in digital and physical format as required
  • Maintaining records including photographic records, activity sheets and work requests
  • Maintain contact lists
  • Provide general support to tenants and contractors
  • Liaise with executives and senior management to handle requests and queries from senior managers
  • Liaise with contractors and health safety officer regarding OHS documentation required prior to commencement of works
  • Maintain H&S documentation and certifications
  • Assist with service agreements
  • Perform other office duties as assigned.

Job requirements:

  • A minimum of 2 years experience in a similar position
  • Be computer literate and conversant in MS Office applications
  • Hold a valid and clean driving license
  • Proficient in English and Maltese, with excellent verbal and written communication skills in English
  • Excellent organizational and time management skills and the ability to prioritize work
  • Attention to detail and multi-tasking is key to this role
  • Be a team player while still being able to work independently when needed
  • Be reliable, organised, meticulous and prepared to work under pressure and tight deadlines
  • Previous experience in the hotel industry or working in a business park environment will be considered an asset
  • A basic understanding of technical works and building management environment would be preferred
  • Responsible and mature individual, with the ability to handle sensitive information in a confidential manner.

*20hours per week / Flexiable between 08h00 - 15h00 daily, working a minimum of 4hours per day.

*Submit your CV and Covering letter by clicking on the below Apply Now button. 

SmartCity (Malta) Ltd:
Covering an area of 360,000m2, and with the Mediterranean Sea as its backdrop, SmartCity Malta is set to become a self-sustainable township that brings together a unique business concept for Malta, based on a Live-Work-Play ethos. SmartCity Malta can be defined by its smart design, state-of-the-art technology and flexible facilities, which work together to give businesses and employees the best experience for their work environment.

Part Time
Job Type
Intermediate (1-3 years), Experienced (3 years +)
Experience Level
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