Cost Control & Accounts Officer

GENERAL PURPOSE OF POSITION

Responsible for assisting the financial team in various accounting tasks, including accounts payable, accounts receivable, and general ledger maintenance. This role is also responsible for the monitoring of food and beverage costs, analysing variances, implementing cost-saving strategies, and ensuring compliance with budgetary guidelines.

MAIN DUTIES AND RESPONSIBILITIES

Inventory Management:

• Maintain accurate records of inventory levels and stock movements.
• Ensure proper labelling, storage, and organisation of items within the warehouse/store.
• Conduct regular stock checks and reconcile discrepancies with the inventory system.
• Inspect and report any damages, defects, or discrepancies in the received stock.
• Collaborate with relevant teams to ensure adherence to quality standards.
• Monitor stock levels and initiate replenishment requests as needed.
• Coordinate with purchasing or procurement teams to ensure timely stock replenishment.

Financial Management:

• Record and process day-to-day financial transactions.
• Assist in managing accounts payable and accounts receivable functions.
• Ensure accurate and timely entry of financial data into the accounting system.
• Generate regular financial reports for management review.
• Perform bank reconciliations to ensure the accuracy of transactions.

Team Collaboration:

• Identify opportunities for process improvement in financial operations.
• Implement efficiency enhancements in collaboration with relevant departments.
• Collaborate with other departments to ensure alignment on stock requirements.
• Assist in forecasting stock needs based on historical data and market trends.
• Work closely with the storekeeper to ensure a smooth operation.
• Any other related duties that may be required.

KNOWLEDGE, EXPERIENCE AND EDUCATION REQUIRED

• A qualification in accounting or a related field.
• Minimum of 2 years’ experience with inventory in a Food & Beverage environment
• Familiarity with inventory management software and basic computer skills.
• Proficiency in using inventory management software preferably in Materials Control, Simphony POS and MS Excel.
• Knowledge of food and beverage costing methods and inventory management techniques.
• Strong attention to detail and accuracy in handling stock.
• Good physical stamina for lifting and moving items as required.
• Excellent organisational and time-management abilities.
• Strong communication and teamwork skills.