Accounts and PA Officer - Accounting jobs in Malta - June 2024
By using this site, you consent to the use of cookies to improve your user experience through analytics and personalised marketing efforts.

Accounts and PA Officer


Published on 11 Jan 2024

Expires in 5 days (29 Jun 2024)

Our client in the South of Malta is looking for an Accounts and PA Officer to join their small family run business 


  • Issue and send sales invoices to customers, ensuring accuracy and timeliness.
  • Input sales and purchase invoicing data into the accounting system.
  • Verify and reconcile discrepancies in invoices or purchase orders
  • Prepare regular financial reports, including income statements, balance sheets, and cash flow statements.
  • Assist in the analysis of financial data and provide recommendations for improvement.
  • Collaborate with the GM and Finance Department in budgeting and forecasting activities.
  • Perform bank reconciliations to ensure accuracy between the company's records and bank statements.
  • Investigate and resolve any discrepancies or outstanding items promptly
  • Monitor and follow up on outstanding payments from debtors
  • Communicate with customers regarding overdue accounts and payment reminders
  •  Collaborate with the Finance Department to resolve any billing or payment discrepancies.
  • Manage the GM's calendar, schedule appointments, and arrange meetings.
  • Coordinate travel arrangements, including flights, accommodation, and transportation.
  • Prepare meeting agendas, take minutes, and distribute relevant documents.
  • Handle incoming and outgoing emails, letters, and phone calls on behalf of the GM.
  • Draft and edit correspondence, reports, and presentations as required.
  • Organize and maintain files, records, and documentation in both physical and digital formats
  • Assist in the preparation of confidential and sensitive documents.
  • Ensure timely retrieval and delivery of information as requested by the GM
  • Support the GM in the execution of special projects, research initiatives, and presentations.
  • Conduct market research and gather relevant data to assist in decision-making processes.
  • Collaborate with other departments to coordinate project timelines and deliverables.

  • Proven experience as a Personal Assistant or Administrative Assistant, preferably supporting senior executives.
  • Strong organizational and multitasking skills
  • Able to meet tight deadlines
  • Fluent in the Maltese language both spoken and written
Education and Experience
  • Accounts related qualification

€24,000 to €26,000 / year
Full Time
Job Type
Entry (0-12 months)
Experience Level
Shipping, Transport & Logistics


Accounts Clerk

Send me Similar Jobs