Terms & Conditions of use for jobsinmalta
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Table of contents

 

Terms of Use - Jobsinmalta

1. Introduction

2. Other terms that may apply to you

3. Changes to these Terms

4. We may suspend or withdraw our Site

5. Transfer of this agreement

6. Account details

7. Use of material on our Site

8. Links to other websites

9. Viruses and malware

10. Linking to our Site

11. Terms specific to jobseekers

How we may use your personal information

12. Terms specific to Employers

How we may use the personal information of your personnel

How you may use the personal information of jobseekers

13. Severability

14. Entire agreement

15. Jurisdiction

Privacy policy - Jobsinmalta

1. Introduction

2. Definitions

3. Information we collect

Jobseekers

Human Resources Management Personnel

General Website Visitors

4. How we use your Personal Information

Jobseekers

Human Resources Management Personnel

General Website Visitors

5. Information sharing and disclosure

6. Data Subject Rights

7. Security

8. Data Retention

Jobseekers

Human Resources Management Personnel

9. Cookie Policy

10. Links to other Websites

11. Changes to this Privacy Policy

12. Contacting us

Terms of use

  1. Introduction

Jobsinmalta is owned and operated by Talexio Ltd (‘We’, ‘Us’). Talexio Ltd is a limited liability company registered in Malta with company registration number C50568, having its registered addressed at Capital Business Centre, Entrance C, Level 2, Taz-Zwejt Street, San Gwann SGN3000, Malta. 

These Terms of Use (‘Terms’) govern your use of the website accessible on  www.jobsinmalta.com (hereinafter referred to as the ‘Site’). 

By using this website, you confirm acceptance of these Terms and that you agree to comply with them. If you do not agree to these Terms, you will not be able to use the Site. 

  1. Other terms that may apply to you 

These Terms refer to the following additional terms, which also apply to your use of our Site:

  1. Changes to these Terms

You are responsible for checking the relevant section of this Site for any changes or updates to these Terms. Every time you wish to use our Site, please check these Terms to ensure you understand the Terms that apply at that time. Your continued use of the website constitutes your acceptance of the changes.

  1. We may suspend or withdraw our site

Our Site is made available free of charge. We do not guarantee that our Site, or any content on it, will always be available or be uninterrupted. We may suspend or withdraw or restrict the availability of all or any part of our Site for business and operational reasons. We will try to give you reasonable notice of any suspension or withdrawal. You are also responsible for ensuring that all persons who access our Site through your internet connection are aware of these Terms and other applicable terms and conditions and that they comply with them.

  1. Transfer of this agreement

We may transfer our rights and obligations under these Terms to another organisation. We will always tell you in writing if this happens and we will ensure that the transfer will not affect your rights under the contract.

  1. Account details

If you choose, or you are provided with, a user identification code, password or any other piece of information as part of our security procedures, you must treat such information as confidential. You must not disclose it to any third party. We have the right to disable any user identification code or password, whether chosen by you or allocated by us, at any time, if in our reasonable opinion you have failed to comply with any of the provisions of these Terms. If you know or suspect that anyone other than you knows your user identification code or password, you must promptly notify us. Unless such unauthorised use of the account is the result of gross negligence and / or fraud by Us, you shall not hold Us or any affiliate, undertaking, subsidiary or otherwise connected entity as responsible in any manner.

  1. Use of material on our site

You may view and download content for caching purposes only, and print pages from the Site for your own personal use, subject to the restrictions set out in these Terms.

You are prohibited from using this Site to:

  1. Links to other websites

Where our Site contains links to other websites and resources provided by third parties, these links are provided for your information only. Such links should not be interpreted as approval by us of those linked websites or information you may obtain from them.

Views expressed by third parties on their own webpages shall be in no way linked to our views or opinions of jobsinmalta and We are not responsible for websites we link to and shall not be held liable for any such content on external web pages. We have no control over the contents of those websites or resources.

Should you come across any external links that don’t work, we would appreciate if you could report them by following this to admin@jobsinmalta.com

  1. Viruses and malware

We do not guarantee that our Site will be secure or free from bugs or viruses. You are responsible for configuring your information technology, computer programmes and platform to access our Site. You should use your own virus protection software. You must not misuse our Site by knowingly introducing viruses, trojans, worms, logic bombs or other material that is malicious or technologically harmful. You must not attempt to gain unauthorised access to our Site, the server on which our Site is stored or any server, computer or database connected to our site. You must not attack our Site via a denial-of-service attack or a distributed denial-of service attack. We will report any such breach to the relevant law enforcement authorities and we will co-operate with those authorities by disclosing your identity to them. In the event of such a breach, your right to use our Site will cease immediately.

  1. Linking to our Site

You may link to our home page, provided you do so in a way that is fair and legal and does not damage our reputation or take advantage of it. You must not establish a link in such a way as to suggest any form of association, approval or endorsement on our part where none exists. You must not establish a link to our Site in any website that is not owned by you. Our Site must not be framed on any other website, nor may you create a link to any part of our Site other than the home page. We reserve the right to withdraw linking permission without notice.

You must not conduct any systematic or automated data collection activities (including without limitation scraping, data mining, data extraction and data harvesting) on or in relation to this website without jobsinmalta’s express written consent.

  1. Terms specific to jobseekers

We are not a recruitment agency and will not be responsible for any recruitment processes, or parts thereof. The Site is an online hub for jobseekers, recruiters, and employers meaning that We shall not, at any stage, be responsible for any stages in the recruitment process between jobseekers, recruiters, employers and / or any other party availing itself of the website, except for the purpose of providing the service under these Terms.

We do not screen or censor any company profiles, curriculum vitae, job descriptions and / or any supporting documents submitted by jobseekers, recruiters and employers.

You agree and accept that the Site does not represent or guarantee the truthfulness, accuracy, or reliability of other user content or any other communication posted by other users, and nor do We endorse any opinions expressed by users of the Site.

You are encouraged to verify any information exchanged over the Site independently.

Your job application and CV will be directed to the employer by jobsinmalta via your profile on Talexio. Once your CV is submitted to the employer, your information will be controlled according to the employer’s policies which you are required to accept on submission of your application. 

jobsinmalta should not be considered a recruiter or employer and any issues or queries should be directed to the employer.

Any information, CVs or supporting documents submitted by you must be accurate and describe you and your details, work experience and qualifications truthfully. You therefore acknowledge and agree that they are solely responsible for the content and accuracy of any CV or material forwarded to employers.

jobsinmalta is not responsible for and does not guarantee the truthfulness, accuracy, or reliability of information submitted by employers and shall not be held responsible for the outcome of such information.

jobsinmalta cannot guarantee that your applications for vacancies will be successful and/or acknowledged or responded to. It is up to the employer to respond to all applications directly.

jobsinmalta reserves the right to take any action, including action for damages against any User of this website where such User does not abide by and / or adhere to these Terms and / or any other applicable law or regulation.

jobsinmalta shall only have access to jobseekers’ applications in case where support is required

How we may use your personal information

We will only use your personal information as set out in our privacy policy.

  1. Terms specific to Employers

We are not a recruitment agency and will not be responsible for any recruitment processes, or parts thereof. The Site is an online hub for jobseekers, recruiters, and employers meaning that We shall not, at any stage, be responsible for any stages in the recruitment process between jobseekers, recruiters, and / or employers and / or any other party availing itself of the website, except for the purpose of providing the service under these Terms.

jobsinmalta shall not be involved and shall be held free and harmless from any dispute and/or action taken, for whatever reason, made by any entity and/or individual making use of this website.

We do not screen or censor any company profiles, curriculum vitae, job descriptions and / or any supporting documents submitted by jobseekers, recruiters and / or employers.

You agree and accept that the Site does not represent or guarantee the truthfulness, accuracy, or reliability of other user content or any other communication posted by other users, and nor do We endorse any opinions expressed by users of the Site.

You are encouraged to verify any information exchanged over the Site independently.

jobsinmalta reserves the right to take any action, including action for damages against any User of this website where such User does not abide by and / or adhere to these Terms and / or any other applicable law or regulation.

You will be solely responsible for the content uploaded and published on jobsinmalta or on third party job boards via the Site. Any job and company description or information uploaded must be truthful and accurate to your company.

Any jobs posted must be genuine, gender-equal, non-discriminatory, and abide by the relevant laws and regulations applicable in Malta. Jobs must not contain:

All adverts posted on the Site and affiliated third party job boards and/or websites via the Site, must abide by the Terms and Conditions of each of these individual job boards and/or websites. 

We and the operator of affiliated third party job boards reserve the right to unilaterally remove any job posting or content from the Site which is deemed to be non-compliant with these Terms. Where such job posting and / or content is removed from the website due to non-compliance with these Terms, no refund shall be issued by Us.

Should your account/s on the Site be cancelled for whatsoever reason, any account and company information, billing information and/or saved published or unpublished job advert, shall be retained in accordance with our obligations at law. 

Any information, curriculum vitae or supporting documents submitted by jobseekers can only be used for the purpose of the job application. Use or misuse of such information out of context, is prohibited. jobsinmalta shall in no way be held liable for any use or misuse of such information.

You have the option to re-publish on expiry, subject to an additional charge.

You have the right to stop or cancel the advert, however no refund shall be issued by Us.

All payments shall be submitted online through a secure gateway. You agree to submit all data required for payment processing to ensure that all information submitted shall be accurate and correct. However, should such a secure gateway encounter any problems over which We have no control, We shall in no way be held liable. Other payment options are available provided payment is made in advance by bank transfer and communicated to Us. Provided however that in the event the Employer uses another authorised payment option, the payment shall be deemed to be received once the funds have been received in the bank account indicated by Us.

The service purchased shall not commence unless and until payment has been successfully received.

If the Site is down for any reason beyond our reasonable control, no refund, in whole or in part, shall be given. We will do our utmost to ensure the smooth functioning of the services at all times.

We shall not be held liable or responsible in any way for the adequacy and/or suitability of the applications received. We are not responsible for and do not guarantee the truthfulness, accuracy, or reliability of information submitted by jobseekers and cannot be held responsible for the outcome of such information.

jobsinmalta shall only have access to jobseekers’ applications in cases where support is required.

Should your company profile be created by a representative of our team, you must activate their account and accept these Terms by clicking on a link provided via email.

How we may use the personal information of your personnel

We will only use the personal information of your team members and/or your human resources personnel as set out in our privacy policy.

How you may use the personal information of jobseekers

You agree that under these Terms, you and we are separate Data Controllers, and therefore you undertake to comply with all relevant legislation on data protection, including Regulation [EU] 2016/679 (the ‘GDPR’) and Chapter 586 of the Laws of Malta, the Data Protection Act. 

The terms Data Subjects, Data Controller, Data Processor and Personal Data whenever used in these Terms shall have the same meaning as assigned in the GDPR. For the purposes of these Terms, the Personal Data to be shared shall be such information relating to jobseekers for the filling of a job post advertised on the Site. 

You agree that upon access to/receipt of any Personal Data relating to jobseekers from Us, you shall assume the responsibilities of a Data Controller for the purposes of the GDPR and shall remain responsible for ensuring that all uses of the Personal Data are in compliance with all applicable data protection and privacy laws and regulations. Via the ATS, We provide you with the option to upload your company’s privacy policy or use that provided by Us which you will be responsible for upholding once you access a jobseeker's Personal Data.

You and we agree to provide reasonable assistance, as necessary, to each other to facilitate the handling of any Data Security Breach in an expeditious and compliant manner, as well as the handling of any exercise of Data Subject Rights.

  1. Severability

If a provision of these Terms is determined by any court or other competent authority to be unlawful and/or unenforceable, the other provisions will continue in effect. If any unlawful and/or unenforceable provision would be lawful or enforceable if part of it were deleted, that part will be deemed to be deleted, and the rest of the provision will continue in effect.

  1. Entire agreement

These Terms shall constitute the entire agreement between you and Us in relation to your use of this Site, and supersedes all previous agreements in respect of your use  of this Site.

  1. Jurisdiction

These Terms shall be governed by and construed in accordance with the laws of Malta and any disputes relating to these Terms  shall be subject to the jurisdiction of the Courts of Malta.

Privacy policy

 
  1. Introduction

This Privacy Policy is effective from March 2023.

This policy is made compliant with the General Data Protection Regulation (the “GDPR”), (Regulation (EU) 2016/679) and with the Data Protection Act (Cap. 586) of the Laws of Malta, (collectively referred to as the ‘Applicable Legislation’).

One of your rights under Applicable Legislation is that you must be informed when your personal data – also known as your personal information - is processed (collected, used, stored) by an organization. You also have the right to know the details and purpose of that processing. 

jobsinmalta is owned and operated by Talexio Limited (“jobsinmalta”, “we,” “us”) of Capital Business Centre, Entrance C, level 2, Triq taz-Zwejt, San Gwann, Malta, who shall be the data controller for the purpose of Applicable Legislation  for the processing of personal data undertaken through www.jobsinmalta.com (the ‘Website’). This Website and all site-related content (collectively, the “Site”) is being made available subject to your compliance with  this Privacy Policy as well as your acceptance of the Terms of use

 

This Privacy Policy covers jobsinmalta’s treatment of Personally Identifiable Information (“PII”) that is collected when you are on the Site, when you use jobsinmalta’s services as well as any other access and/or use of the Site.

  1. Definitions

The Terms “you” and “user” as used herein refer to all individuals (job seekers, employers or the general public) accessing the Site.

 

“Personal Data” means information that specifically identifies an individual or that is linked to information that identifies a specific individual.

  1. Information we collect

The section below describes how we collect and process personal data of different data subjects through the Website. Please refer to the section which applies to you. 

Jobseekers

Our primary purpose for collecting Personal Data is to provide you with the services and features in relation to information about vacancies.

 

Our goal is to provide the best possible employment opportunities that are tailored to you. To achieve this, we need to process certain information about you, and this in order to provide you with the services under the agreement that regulates our relationship. This will enable us to provide you with the best opportunities and should save you time in not having to search through information about jobs and services that are not relevant to you. Depending on how you interact with us, the personal information we collect from you may vary. This information may consist of:

 

Should you decline to provide us with any such data we may not be able to provide you with our service.

Employers & Human Resources Management Personnel

Our primary purpose for collecting Personal Data about you or members of your human resources management personnel is to provide you with the services and features in relation to the listing of situations vacant.

 

We will receive data directly from you or members of your human resources management personnel in the following ways: through the use of registration forms, contact forms and when you email us your details. Depending on how you interact with us, the personal information we collect from you may vary. This information about you or your human resources management personnel may consist of:

 

Should you decline to provide us with any such data we may not be able to provide you with our service.

General Website Visitors 

Most of the personal information which we may collect about you through this Website is given to us only if you choose to give it to us. Such personal information may be requested from you when you fill in a field (e.g. contact forms). If you send us emails, then the personal data we process will depend on what information you share in such emails. 

 

When you fill the contact forms on this website, we use the personal information submitted in the form to respond to your message and in respect of the services which we provide.

We do not knowingly collect Personal Data from anyone under the age of 16.

 

When you visit our Website the following information will automatically be processed and this solely to provide the services:

 

This information may be utilised for system administration, bug tracking and producing usage statistics. We do not sell, trade or otherwise transfer any information to third parties. This does not however include trusted third parties who would be assisting us in operating this website, conducting our business or providing a service to you and who we ensure are bound by non-disclosure policies and equivalent GDPR standards.

 

  1. How we use your Personal Information

Jobseekers

Your Personal Data is processed by us to perform our contract with you and provide you with the Service. In particular, we collect your Personal Data in order to enable us to:

 

In the case of job alerts, we will only do this with your permission and to keep you up to date. If you do not wish to receive job alerts from us you have the option to disable the job alerts thereby you are accepting that you will not receive any job alerts. 

 

Please note further to our sharing of your data with prospective employer/s to provide you with the Service, the manner in which any of your personal data is processed by prospective employer’/s is the sole responsibility of that employer/s.  The deletion of your CV sent to any employers through the jobsinmalta portal, by way of example,, will be at the discretion of the prospective employer/s. If you wish to have this information deleted or have any other questions, you may contact the prospective employer/s or refer to their privacy notice.

Employers & Human Resources Management Personnel 

Your Personal Data is processed by us to provide you with the Service. In particular, we collect your Personal Data in order to enable us:

General Website Visitors

In the majority of the time, we will be processing your contact details and history in order to answer your queries as well as provide customer service and support, We need to do this to perform our contract with you to your best satisfaction. 

 

Additionally, where you have shown interest, we understand that you would be interested in receiving information about our products and services. Where you have said we can (i.e you gave us your clear confirmation),we would like to keep in touch with you  and send you marketing messages via email about services and offers that might interest you., We will never sell your data and we promise to keep your details safe and secure. You can stop receiving marketing messages from us at any time by clicking on the ‘unsubscribe’ link in any email we send you -  this way, you will always be provided with an opportunity to opt-out when you receive such information. 

  1. Information sharing and disclosure

We do not, and will not, sell any of your personal data to any third party – including your name, address, email address or credit card information. It is not our business to do so – and we want to earn your trust and confidence.

 

However, we may share your data with companies which form part of the same group of companies that jobsinmalta for part of (our ‘Subsidiaries’), where necessary for the processing of your requests or to enhance your experience. 

 

Additionally, we may share your data with the following categories of companies as an essential part of being able to provide our services to you, as set out in this statement:

 

In addition, there may be case where we may disclose Personal Data because we are obliged to, as set out below:

;

When we do share data, we do so on an understanding with the other entities that the data is to be used only for the purposes for which we originally intended – again, we don’t want you to have any surprises.

 

We may also provide third parties with aggregated but anonymised information and analytics about our customers and, before we do so, we will make sure that it does not identify you. Anonymous information means it is anonymous.

 

If we ever have to share data with entities that are outside of the EEA, we will be sure to do so in a manner that complies with the requirements established by under Applicable Legislation.

  1. Data Subject Rights

You enjoy several rights relating to your personal information under Applicable Legislation. We respect your privacy rights and provide you with reasonable access to the Personal Data that you may have provided through your use of the service. Your principal rights under data protection law are:

 

Please appreciate that the rights must be exercised within some limitation – for example, if you ask us for information we can only give you what relates to you and not what relates to other persons. Additionally, in accordance with Applicable Legislation, we reserve the right to withhold Personal Data if disclosing it would adversely affect the rights and freedoms of others. When we receive requests, we may also request that you identify yourself and provide documentation or information for verification (we would not want to disclose information to the wrong person). Unreasonable requests may be subjected to a reasonable fee. 

 

To get in touch about these rights or to learn more, please contact us on admin@jobsinmalta.com. We will seek to deal with your request without undue delay, and in any event within one month (subject to any extensions to which we are lawfully entitled). Please note that we may keep a record of your communications to help us resolve any issues which you raise.

 

You may delete your profile. By doing so you agree to remove any history related to your job applications from jobsinmalta’s database and will no longer receive any job notifications.

 

Once the profile is deleted, any applications sent to employers will be automatically removed from the Application List of the relevant employer’s profile on jobsinmalta. You will need to re-register with jobsinmalta in order to submit an application. 

 

Please note that your data will not be removed from any employers’s records you have applied with through jobsinmalta. To delete this data, please get in touch with each employer where you applied. 

  1. Security

We take appropriate security measures to protect against loss, misuse and unauthorised access, alteration, disclosure, or destruction of your information. We take integrated steps to ensure the ongoing confidentiality, integrity, availability, and resilience of systems and services processing personal information, and will restore the availability and access to information in a timely manner in the event of a physical or technical incident.

 

If jobsinmalta learns of a security systems breach, we may attempt to notify you electronically so that you can take appropriate protective steps. By using this Website or providing Personal Data to us, you agree that we can communicate with you electronically regarding security, privacy and administrative issues relating to your use of this site. We may post a notice on our website if a security breach occurs. jobsinmalta may also send an email to you at the email address you have provided to us in these circumstances.

  1. Data Retention

We will hold on to your information for no longer than is necessary keeping in mind the purpose/s (or compatible purposes) for which we first collected the data. Please note the following information on retention as a guide:

Jobseekers

We will retain your information for as long as needed to provide you with our service, or to comply with our legal obligations, resolve disputes and enforce our agreements, as follows:

Employers & Human Resources Management Personnel

We will retain your information for as long as needed to provide you with our service, or to comply with our legal obligations, resolve disputes and enforce our agreements, as follows:

 

  1. Cookie Policy

Cookies are pieces of data stored on your computer or mobile device when you visit some websites. We use cookies to help distinguish you from other users and website visitors to tailor your user experience. 

 

These cookies will usually store information in the form of a session identification that doesn’t personally identify the user – meaning it will not personally identify you. You can disable any cookies already stored on your computer. However, blocking cookies may impact your experience of the site.

jobsinmalta uses cookies to:

 

To find out how to allow, block, delete and manage the cookies on all standard web browsers, go to the AboutCookies.org website and select the browser and version you are using.

 

The Google Analytics Advertising Feature of Demographics and Interest Reporting has been implemented on jobsinmalta. This means that Google Analytics will be gathering demographic (i.e. age and gender) and user interest category preferences when users visit the website. This information is gathered when users browse Google partner websites, through a Google advertising cookie in the user's browser. These cookies help to understand the types of pages that users are visiting. jobsinmalta will use demographic and interest category data to create content and services which better target its users and will in no way use this data at the detriment of its users.

Should users of jobsinmalta want like to opt-out of the Google Analytics Advertising Feature, they can do so from their personal Google Ad Settings, after logging into their Google account, or by downloading the browser extension.

 

  1. Links to other Websites

Our site may have a number of links to other Maltese and international organisations and agencies. In some cases, for the benefit of the visitor, it may be required that we link to other websites of other organisations after permission is obtained from them respectively. It is important for you to note that upon linking to another site, you are no longer on our website and you become subject to the privacy policy of the new site. We are not responsible for the collection or use of your personal information from these third-party websites. Therefore, we encourage you to read the privacy statements on the other websites you visit.

  1. Changes to this Privacy Policy

If we decide to change this Privacy Policy, we will post those changes to this Website, and other places we deem appropriate so that you are aware of what information we collect, how we use it, and under what circumstances, if any, we may disclose it.

 

We reserve the right to modify this Privacy Policy at any time. It is the user’s obligation to review it frequently. Your continued use of this web site constitutes your agreement to this Privacy Policy and any updates.

  1. Contacting us

If you have any questions about this Privacy Policy, or if you wish to make a complaint about how we have handled your personal information, please contact us at:

 

Talexio Ltd 

Capital Business Centre, Entrance C, level 2, Triq taz-Zwejt, San Gwann, Malta

admin@jobsinmalta.com


Last updated: 23/04/2024