Facilities Manager

AIMS International Malta is assisting our client who operates within the Education industry with finding a Facilities Manager to join their department. 

Responsibilities:

Facilities Management & Operations

• Ensure that campus, facilities, equipment and maintenance operations are safe, functional and compliant with all applicable Maltese regulations
• Maintain a proactive maintenance programme, including all statutory and preventive checks
• Oversee day-to-day facilities operations, ensuring minimal disruption to school activities

Health & Safety

• Act as the School’s designated Health & Safety Officer, ensuring compliance with the Health and Safety at Work Act and all related regulations
• Develop, implement and monitor health and safety policies, procedures and risk assessments
• Ensure all statutory inspections, certifications and safety checks are completed and documented
• Lead incident reporting, investigation and corrective actions
• Ensure contractors and suppliers comply with all health and safety requirements while on site
• Promote a culture of health and safety awareness across the School

Project Management & Development

• Manage facilities projects (small and large scale) from planning through to completion
• Ensure projects are delivered on time, within budget and in line with regulatory requirements
• Contribute to and support the delivery of the Facilities roadmap and long-term planning

Contract & Supplier Management

• Ensure all facilities-related engagements are governed by appropriate contracts aligned with Maltese law and best practice
• Liaise with contractors and suppliers, monitoring performance and compliance
• Ensure all works carried out on site meet required safety and quality standards

Financial & Strategic Planning

• Liaise with the Head of Finance on the annual facilities budget
• Monitor and report on project progress and expenditure
• Ensure facilities planning aligns with the School’s strategic and sustainability goals

Compliance, Records & Reporting

• Maintain a comprehensive facilities compliance register (contracts, warranties, risk assessments, certifications)
• Ensure documentation is audit-ready at all times
• Provide regular updates to the Head of School and Head of Finance

People Management

• Lead and manage the Maintenance Team, including scheduling and performance management
• Line-manage the Cleaning Team and ensure cleaning operations meet required standards

Communication & Stakeholder Engagement

• Communicate clearly and professionally with leadership, staff, and external stakeholders
• Collaborate effectively with school committees and the wider community

Requirements:

• Bachelor’s degree in Engineering, Architecture, or Facilities Management; NEBOSH or equivalent preferred
• Proven experience in facilities management, ideally in Malta or a regulated environment
• Strong knowledge of local H&S legislation and building regulations.
• Demonstrated ability to manage projects and contractors effectively
• Excellent organizational, communication and problem-solving skills
• Ability to prioritise effectively in a fast-paced environment
• High level of integrity, commitment to safeguarding
• Proficiency in English and Maltese