Purchasing Executive

A dynamic and growing organisation within the food and distribution industry is seeking a detail-oriented and proactive Purchasing Executive to join its commercial and supply chain team.

This role is ideal for someone with experience in purchasing and inventory coordination who enjoys working in a fast-paced environment and thrives on organisation, problem-solving, and operational efficiency.

What You'll Be Doing

Purchasing & Inventory Coordination

• Analyse data to develop and maintain inventory planning schedules
• Ensure adequate stock levels through effective forecasting and planning
• Raise purchase orders, coordinate submissions, and follow up with suppliers
• Finalise purchasing processes by matching goods received against purchase orders and invoices
• Support efficient inventory management and stock control processes

Logistics & Supplier Coordination

• Coordinate shipments with the in-house logistics team
• Liaise with logistics and warehousing teams to ensure smooth importation and product handling
• Ensure imported products comply with EU and local legislation
• Coordinate sourcing of food and beverage labels with relevant departments
• Build and maintain strong supplier relationships

Data Management & Reporting

• Create and maintain supplier evaluations and performance records
• Monitor supplier KPIs and support performance improvement initiatives
• Maintain accurate stock cards, product data, documentation, and image databases
• Generate reports and provide operational support to management
  

What We’re Looking For

• Previous experience in purchasing, procurement, or supply chain operations, preferably in FMCG
• Strong organisational skills with excellent attention to detail
• Ability to work independently and collaboratively within a team
• Strong communication skills in English, Maltese & Italian are an asset
• Ability to manage deadlines and work effectively under pressure
• Strong supplier coordination and relationship management skills

Technical Skills

• Strong proficiency in Microsoft Office Suite, particularly Excel
• Experience using ERP systems is considered an asset
• Knowledge of Power BI or reporting tools is advantageous
• Strong analytical and reporting abilities

Benefits

• Health Insurance