Procurement Clerk - Supply Chain & Warehousing jobs in Malta - April 2024
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Procurement Clerk

Paradise Bay Hotel Limited , North of Malta

Published on 18 Mar 2024

Expired on 17 Apr 2024

Paradise Bay Hotel Limited in Malta is looking to recruit a Procurement Clerk to join their team on a full-time basis. 

As a Procurement Clerk you will report directly to the Cost Controller, and you will play a key role in the procurement process of the Hotel by assisting in the acquisition of goods and services necessary for the smooth operation of the organization. This position requires a detail-oriented individual with strong organizational and communication skills, as well as the ability to collaborate with vendors, internal departments, and other stakeholders to ensure timely and cost-effective procurement.

Procurement Clerk Key Responsibilities

Inventory Management:

  • Monitor and maintain appropriate inventory levels by tracking stock levels and order lead times.
  • Coordinated with warehouse staff to ensure efficient storage and retrieval of purchased items.

Purchase Order Processing:

  • Generate and process Purchase Orders for the Hotel Operational departments based on requisitions from various departments.
  • Verify order accuracy, including item descriptions, quantities and pricing in line to the supplier price lists provided by the Cost Controller.

Internal requisitions processing:

  • Track, record and analyse all transfers between departments within the Hotel ensuring that the correct items are being selected, processed and delivered in a timely manner ensuring non-disruption to hotel operations.

Documentation and Filing:

  • Maintain accurate and up-to-date records of purchase orders, invoices, and other relevant documentation.
  • Organise, scan and file paperwork to facilitate easy retrieval and audit readiness.

Quality Assurance:

  • Work with end users to define product specifications and quality standards.
  • Monitor and evaluate supplier performance to ensure compliance with quality requirements

Process Improvement:

  • Identify areas for process improvement and efficiency gains in cost-related functions.
  • Work hand in hand with the Cost Controller to implement cost-saving initiatives.

Team Collaboration:

  • Collaborate with various departments, including finance, and operations, to streamline communication and ensure alignment with cost control objectives.
  • Responsible for the day-to-day operations of the Hotels Main stores, and Procurement department.

Qualifications and Experience:

  • Knowledge of procurement regulations, policies and procedures
  • The higher of either a Diploma level in Business Studies or Proven experience in purchasing or procurement role will be considered an asset - a minimum of 1-2 years experience (additional education or certification in Purchasing is a plus).
  • Strong attention to detail and organizational skills.
  • Excellent communication and negotiation skills
  • Proficient in Microsoft office Applications and purchasing software.
  • Fluency in the Maltese Language both written and spoken will be considered an asset.


Full Time
Job Type
Intermediate (1-3 years)
Experience Level
Supply Chain & Warehousing
Hotels, Restaurants & Catering

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