Procurement and Sales Specialist

Our client within the manufacturing industry, is looking to recruit a Procurement and Sales Specialist to join their growing team. Reporting to the Procurement Manager, the chosen candidate will be responsible to:

Procurement Responsibilities:

• Lead negotiations with suppliers for procurement of machinery, spare parts, chemicals, and materials.
• Secure optimal prices, service agreements, and delivery terms.
• Generate detailed purchase orders, ensuring clear terms, conditions, and schedules.
• Ensure all procurement activities comply with internal policies and procedures.
• Oversee logistics for the transportation and delivery of goods, including international shipments.
• Optimize shipping methods to balance cost-effectiveness and timeliness while ensuring import/export compliance.
• Monitor supplier performance to ensure contract compliance and on-time delivery.
• Resolve issues related to delays, missing, or incorrect goods promptly.
• Handle claims for defective, damaged, or missing goods, ensuring timely resolution and compensation from suppliers.
• Develop and maintain strong, long-term relationships with key suppliers to ensure consistent supply and favorable terms.

Sales Responsibilities:

• Negotiate and finalize sales agreements, detailing prices, delivery schedules, and payment terms.
• Collaborate with technical teams to prepare and provide technical specifications to customers.
• Manage the entire sales process, ensuring accurate order entry and timely processing.
• Maintain ongoing communication with customers regarding order status and provide delivery updates as needed.
• Monitor customer payments and follow up on outstanding balances to ensure timely collection.
• Resolve any payment discrepancies or issues.
• Track the progress of projects, ensuring that milestones are met and deliveries are made on time.
• Address any manufacturing or shipment-related challenges proactively.
• Prepare and ensure the accuracy of customs documentation for international shipments.
• Ensure full compliance with customs regulations and international trade laws.
• Manage customer claims related to product quality, delivery issues, or other concerns, ensuring prompt resolution.
• Build and nurture strong relationships with customers to promote long-term business growth and satisfaction.
• Support additional tasks as required to directly influence procurement and sales efficiency.
• Continuously seek to improve processes and systems related to procurement and sales functions.

• Understanding of the technical specifications for raw materials, components, equipment

• Minimum of a Degree level of Education in a relevant field
• Proficiency in English and/or German language: B2 or higher
• Proven experience in procurement, commodity trading (machinery, spare parts, chemicals), and logistics iis a must
• Knowledge of import/export and customs procedures
• Experience in the industrial or manufacturing sectors
• Advanced user of Microsoft Office