Distribution & Logistics Coordinator

Our client is looking for a Distribution and Logistics Coordinator. 

The roles and responsibilities will include: 

• Process and manage customer orders accurately within the ERP system or through manual entry where required.
• Oversee stock levels across all warehouse locations, ensuring inventory accuracy and conducting scheduled stock audits (travel to warehouse sites may be required).
• Raise and manage purchase orders with manufacturers and suppliers to ensure timely replenishment of goods and materials.
• Lead commercial discussions with suppliers to secure competitive pricing and favourable terms for raw materials and products.
• Track and manage procurement activities from order placement through to delivery, including monitoring goods in transit.
• Coordinate domestic and international shipments from manufacturers to customers or warehouse facilities.
• Prepare, review and manage all shipping and customs documentation, ensuring full compliance with regulatory requirements and selection of appropriate transport solutions.
• Generate and issue customer invoices in a timely and accurate manner.
• Ensure supplier and manufacturer invoices are reviewed and processed for payment in accordance with agreed payment terms.
• Collaborate closely with the Supply Chain Manager to support operational efficiency and continuous improvement initiatives.
• Liaise with external consultants and service providers on procurement and logistics matters.
• Provide general administrative and operational support as required.

Working Hours

Monday to Thursday - 8.00 - 17.00

Friday - Half Days 

Requirements

• Experience handling shipping documentation and customs procedures, ideally within an international environment.
• Fluency in both written and spoken English and Maltese
• Demonstrate adequate communication skills and be a team player
• Have sound knowledge of Microsoft Office applications
• Experience in an ERP system is an advantage
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Education and Experience

• Previous experience in logistics, supply chain, distribution or procurement coordination.

Benefits

• Health Insurance after 1st year of employment
• Occupational pension plan after 2nd year of employment
• Free Parking