Assistant to the Operations Director - Operations jobs in Malta - February 2024
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Assistant to the Operations Director

IRIS THAUMAS Ltd , South of Malta

Published on 08 Feb 2024

Expires in 7 days (06 Mar 2024)


 
We are looking for an Assistant to the Operations Director who will play a crucial role in providing administrative and operational support. This position involves a wide range of responsibilities to ensure the smooth and efficient functioning of the operations department. Working in a fast-paced environment, the selected candidate will be the initial point of contact providing executive support to the Operations Director.
 
ABOUT OUR CLIENT
 
Our client is Malta's largest importer and supplier in the automotive industry and is located in Marsa.
 
DUTIES AND RESPONSIBILITIES
 
Administrative Support
  • Manage the Operations Director’s calendar, schedule meetings, and handle appointment coordination.
  • Prepare and organize documents, reports, and presentations as requested.
  • Maintain accurate records and files related to operations.
Communication and Coordination
  • Act as a liaison between the Operations Director and other team members, departments, and external stakeholders.
  • Handle incoming and outgoing communications, including emails and phone calls.
  • Assist in coordinating team meetings and maintaining communication channels.
Project Support
  • Assist in project management by tracking project timelines and milestones.
  • Prepare project status reports and update project documentation.
  • Help in the coordination of resources, tasks, and deliverables.
Data Management
  • Maintain databases and spreadsheets related to operations, ensuring data accuracy.
  • Generate regular reports and provide data analysis to support decision-making.
Travel and Event Planning
  • Arrange travel itineraries and accommodations for the Operations Director.
  • Assist in planning and organizing departmental events and conferences.
Financial Support
  • Assist in budget tracking and expense management.
  • Process invoices and expense reports as needed.
Problem Solving:
  • Identify and resolve operational and administrative issues as they arise.
 
EXPERIENCE, KNOWLEDGE AND SKILLS
  • Proven experience in an administrative or assistant role, preferably in an operations setting.
  • Strong organizational, communication, and multitasking skills.
  • Proficiency in office software and tools (e.g., Microsoft Office Suite).
  • Fluent in Maltese and English languages.
  • Attention to detail and the ability to maintain confidentiality.
  • Excellent interpersonal skills and a professional demeanour.
  • Problem-solving and decision-making abilities.
EDUCATION AND TRAINING
 
A Bachelor’s degree in Business Administration, Operations Management, or a related field is preferred.
 
WORKING TIME
 
40 hours per week, Monday through Friday from 08:00 to 17:00. This position typically works in an office setting, but occasional off-site and remote work may be required.
 
SALARY AND BENEFITS 
 
  • Competitive salary.
  • Health Insurance.
  • Other benefits.
 
 
If you meet the requirements and feel that this position is a fit for you, do not hesitate and apply for this role today!
 
 

time
Full Time
Job Type
experience
Intermediate (1-3 years), Experienced (3 years +)
Experience Level
category
Operations
Category
industry
Automotive
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