Events Equipment Logistics Coordinator

Our client is looking to employ an Events Equipments Assistant Coordinator. Reporting to the Logistics manager, your responsibilities include:

• Keeping the Events Logistics team informed and updated on all upcoming functions and event details.
• Notifying the Logistics Manager about any significant updates, modifications, or special requirements related to events.
• Ensuring clear, effective, and transparent communication between the Logistics and Events departments.
• Recording and managing staff working hours within the Events Logistics department for payroll processing.
• Preparing equipment lists for each event by coordinating with chefs and service staff.
• Contacting event organizers and clients to gather details regarding event specifications and requirements.
• Assigning and coordinating duties for the Events Drivers.
• Conducting daily team briefings to communicate updates and important information.
• Printing and organizing all relevant function orders according to event dates.
• Updating and maintaining the Events Logistics schedule and operational plan.

Requirements

• Ability to use Microsoft Excel & Email
• Driving License B
• English & Maltese communication skills

Education and Experience

• A background in events or catering.