Associate/Legal Administrator

Job Description
Vaia Legal in Malta is currently looking to recruit an Associate/Legal Administrator to join their team on a full-time basis.

Job Description:
Vaia Legal, a boutique law firm specialising in corporate, aviation and yachting transactions is looking for a Legal Administrator/Associate to join its growing team. This is a unique opportunity to get a foothold in this growing industry, join a modern team and develop your career further.

As the Legal Administrator/Associate with Vaia Legal, you will provide a range of administrative and legal support to the team, the role is intended for future growth and the successful candidate will be exposed to several processes and services offered in the Aviation and Maritime legal sector. This role is intended for a responsible and mature individual holding a degree in law.

The role is being offered on a full-time basis and the necessary training will be given.

Key Responsibilities of the Role:

• Completion of standard forms
• Liaising with the Malta Business Registry, Transport Malta and other Malta Government agencies
• Handling of corporate matters of Malta-registered companies
• Coordinating and handling day-to-day client requests and follow-ups
• Preparation and submission of statutory filings and corporate documents as well as performing other statutory obligations as required
• Compliance matters in line with CSP requirements
• Liaising with Lawyers, Accountants, Auditors and other service providers on behalf of our corporate clients
• Scheduling of board and shareholder meetings, preparing agendas, taking minutes, and drafting resolutions
• Support the teams by reviewing and drafting contracts/agreements
• Ensuring compliance with set deadlines and
• Generally fulfilling any KPIs which the company may indicate from time to time.

Our Requirements:

• Highly proficient in Microsoft Excel and Microsoft Office
• Excellent organizational skills
• Able to work independently with little supervision and motivated to help grow the team and firm portfolio
• A can-do attitude
• Excellent written and verbal communication skills (English)
• A valid driving license
• A university degree in law
• A minimum of one year’s working experience in a similar environment
• Previous experience working with a corporate services provider, corporate, legal, compliance or accountancy environment will be considered an asset.

We Offer:
The above position offers a competitive salary, the opportunity to work within a dynamic, fast-paced industry, along a welcoming environment, as well as our commitment to providing you with every opportunity to learn, grow and reach the highest level of your abilities and potential.

If you believe that you have the right skills, motivation and nothing is impossible attitude, we would like to hear from you. The right candidate will be provided with full training and support for this role.

Vaia Legal:
Vaia Legal is a boutique law firm specialising in aviation and yachting transactions.