HR Admin

Our client is seeking an HR Administrator to provide comprehensive administrative support to the Human Resources department and ensure the smooth delivery of day-to-day HR operations.  

The Main Responsibilities include: 

• Monitor HR mailboxes, answer incoming calls, handle routine employee queries, and route complex matters appropriately.
• Schedule interviews, contact candidates, prepare interview invitations, and reserve meeting rooms.
• Prepare documentation and coordinate setup and departure processes for joining and leaving employees.
• Process Jobsplus engagements, terminations, and official employment notifications.
• Organise employee training schedules, communicate details to attendees, and maintain up-to-date training logs.
• Prepare standard HR letters/contracts and maintain confidential employee files, databases, and records.

Working Hours:
Monday - Friday, 8AM - 4.30PM 

Requirements

• Excellent verbal and written communication skills in both Maltese and English.
• Familiarity with local employment notifications (e.g., Jobsplus filings).
• Good working knowledge of MS Office applications (Outlook, Word, Excel).
• High level of discretion with confidential data, strong organizational skills, detail-oriented, and a customer-focused approach.

Education and Experience

• MQF Level 4 qualification in Business Administration, Human Resources, or a related field is considered an asset.
• Previous administrative or coordination experience is preferred.