Production Coordinator

ROLE PURPOSE AND SUMMARY

The Production Coordinator is expected to:

• provide support in the administration of the plan and manage documentation and data required on the shopfloor.

• manage the compilation of job history documents.

• prepare the letterpress numbering settings for the upcoming jobs including the preparation of prefixes and other materials required for upcoming jobs.

• prepare the necessary specifications related to Finished product packaging requirements - boxes, pallets, labels and other job specific packing materials as required on the BNOF to guide the MP&L team on the materials to purchase for the upcoming jobs.

KEY ACCOUNTABILITIES

• Packing forecast, daily production data management

• Collect information related to daily production data and compare against the production plan, reporting any variances to the Planner, Operations Manager, MP&L Manager and Production Manager.

• Maintain performance related reports as required.

• Analyse, prepare and distribute documents needed for production.

• Follow-up as required with all teams to expedite flow of materials and documents to meet production schedule and customer expectation.

• Review BNOF and Job history to determine the packaging material required for the jobs – boxes, pallets, labels and other job specific requirements. Liaise with Procurement on product specifications / quantities needed for the upcoming jobs.

• Job Planning – Organise meeting, participate in meeting and coordinate closure of points raised prior to job startup / as needed during the production run.

• Prepare letterpress numbering settings / prefixes ordering in line with production job requirements and DLR Guidelines. Support production as needed for the end of job numbering schemes.

• Maintain production related reports as required. Ex. Keren cases in stock, end of month reports related to finished goods inventory on site.

• Update job estimates with information related to prefixes and other costs related to the area of responsibility.

• Ensure that the information for the execution of the production program is available to all stakeholders when required – this relates to BNOF/PPOF (for passport jobs) and amendments to all internal stakeholders as received from central. Also coordinates all BNOF queries and amendment requests for all the site.

• Maintain electronic/manual filing systems related to BNOFs/Job History.

• Data analysis to support direct Manager, Planner and Procurement for the supply of raw materials, prefixes, packaging and any other materials required for the job.

• Support Materials Management team to plan and manage finished goods internal movements prior to shipment – to check shipment call offs against records of cases in stock. Also checks that shipment has left and records are updated accordingly and reported to central.

• Provides progress of assigned projects to department manager

• Complete any other tasks as required by the direct manager.

• Assist in the preparation of the Technical Data Manual related to the area of responsibility.

CAPABILITY (qualifications, experience and skills)

Essential

• Experience in data driven decision making.

• Ability to organise large amounts of information into a coherent and meaningful format while working on multiple prospects simultaneously.

• Demonstrate strong interpersonal, communication and presentation skills.

• Proficiency in Microsoft Excel.

• Independent worker who is able to work well with minimal supervision

• Fast learner with ability to work well under pressure.

Desirable

• O’level standard particularly in English and Mathematics.

• Manufacturing experience desirable but not essential.

• Proficiency in other Microsoft Office products an asset.