Senior Corporate Administrator

Our client is seeking to recruit a Senior Corporate Administrator who will manage a diverse portfolio of client.

Duties include: 

• Manage a portfolio of companies, trusts, partnerships, and/or special-purpose entities across Malta, Bermuda etc Prepare and file statutory documents including annual returns, amendments, director and officer appointments/removals, share transfers, and other corporate changes.
• Draft and review board and shareholder resolutions, minutes, notices, and meeting agendas.
• Coordinate and attend client meetings; prepare accurate minutes and follow up on action items.
• Maintain statutory registers and ensure up-to-date and compliant corporate records for all assigned entities.
• support formation, re-domiciliation, restructuring, and dissolution of client entities.
• Ensure entities comply with the Companies Act (Malta) and equivalent legislation in Bermuda and the BVI.
• Handle regulatory and statutory filings with the Malta Business Registry, Registrar of Companies, Bermuda Monetary Authority, and BVI Financial Services Commission.
• Conduct and review KYC/AML due diligence on client structures, coordinating with compliance teams as needed.
• Liaise with banks, auditors, legal counsel, regulators, and external service providers.
• Supervise one (or more) Corporate Administrator and oversee day-to-day workload allocation.
• Provide on-the-job training, guidance, and mentoring to more junior staff.
• Review junior team members’ work to ensure accuracy, quality, and compliance with internal procedures
• Act as a point of escalation for complex matters before involving management.
• Serve as a key point of contact for clients, responding to corporate and governance queries in a timely and professional manner.
•  Attend client meetings and prepare meeting minutes and supporting documentation.
• Maintain proper filing systems in accordance with internal policies and data protection requirements.
• Internal client reviews.

Requirements

• Minimum 3–5 years’ experience in corporate administration, company secretarial work, or corporate services.
• Strong understanding of company law and familiarity with common law jurisdictions, such as Malta, Bermuda, BVI.
• Experience attending and minuting board and shareholder meetings.
• Previous experience supervising or mentoring junior staff.
• Excellent written and verbal communication skills in English.
• Local experience is required for this role