Administrative Assistant

Employment Industry: Corporate, Legal and Shipping 

Job Description: MCConsult is looking for a new member to join our team! If you’re a passionate, hard-working individual, looking to build a career and form part of a boutique firm forming part of the corporate, legal and transport industries – then apply with us now! 

Administrative Assistant

Description of Duties

General Office Administration:

• Reception and front office management including couriers both incoming and outgoing

• Liaising with the company’s selected courier personnel to deliver/collect documents to/from authorities and other corporate partners as needed

• Handling and record keeping of all committees, meetings, travel, and conferences

• Handling the booking of training courses for internal staff members, setting the necessary calendar appointments, and logging the training hours in accordance with the company internal policy

• Assist Chief Executive Officer and other colleagues with clerical duties for day-to-day activities as needed

• Manage and keep the archiving system up to date, for all departments, in accordance with the company data-retention policy

• Assisting in the preparation of crew payroll and keeping the necessary records 

• Responsible for day-to-day office operational requirements such as but not limited to ordering water, stationery, liaising with IT support and office service providers. All in accordance with company policies and reporting to management as needed. 

STCW

• Application for the STCW endorsements and Seaman’s books for officers on board a Malta flagged vessel with Transport Malta

• Responsible for record keeping of said applications, monitoring and coordinating with the accounts department and management regarding clientele RFPs. 

Mandatory Competences

• Be proficient in the use of Microsoft Office, particularly Word and Excel

• Have strong verbal and written communication skills in English

• Be accurate and attentive to detail

• Be well-organised 

• Be capable of working well in a team

• Be presentable