Operations Executive - Administrative jobs in Malta - July 2024
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Operations Executive


Published on 10 May 2024

Expires in 21 days (09 Aug 2024)

A client of ours operating in Building Management Systems and Automation is searching for an Operations Executive to join their organisation, reporting directly to the Managing Director. 


  • Assist the director in tendering processes, including preparing documents and submitting bids, whilst monitoring all processes and communicating updates to the relevant teams
  • Maintain accurate records of tender submissions and outcomes.
  • Issue quotes to clients accurately and promptly, ensuring compliance with company policies and procedures.
  • Support the director with day-to-day administrative tasks, such as scheduling meetings, managing emails, and organizing documents.
  • Perform data crunching and analysis to generate insights and support decision-making processes.
  • Collaborate with vendors and suppliers to obtain pricing information for quotations and maintain a positive working relationship
  • Collaborate with team members to ensure smooth and efficient operations within the organization.
  • Handle ad-hoc tasks as assigned by the director or other team members.

  • Candidates must already be in Malta, with the legal right to work in Malta
  • Fluency in Maltese AND English is a must
  • Proficiency in Microsoft Office tools
  • Ability to multitask and prioritize tasks effectively in a fast-paced environment
  • Strong attention to detail and ability to maintain accuracy while working under pressure.
  • Candidates must be mature, solutions-oriented, reliable and able to take initiative
  • Proactive attitude and willingness to take initiative
  • Flexibility to changing exigencies
Education and Experience
  • Previous experience in a local technical or administrative role is a must
  • Previous experience in tendering or issuing quotations is highly preferred
  • Qualifications in Engineering, Design & Technology, or in Business Administration are highly preferred
  • Bachelor Degree as a minimum is required

€30,000 to €40,000 / year
Full Time
Job Type
Experienced (3 years +)
Experience Level

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