Office Administrator

Salvo Grima Group is a dynamic group of companies specialising in ship supply, travel retail, wholesale and product distribution in Europe and world-wide. It was first established in 1860 and now employs over 530 people with operations in eight countries.

We are looking for a full-time Office Administrator to join our Ship Supply team based in Marsa, Malta to assist with the day to day running of the department. 

The duties include:

• Order fresh fruit and vegetables from approved local suppliers according to company requirements
• Update and maintain vessel schedules and berth planning information in the relevant systems and spreadsheets.
• Print Purchase Orders and distribute them to the relevant departments when required.
• Prepare and organise documentation required for Customs processing.
• Ensure Customs Duty invoices are correctly stamped and filed in accordance with company procedures.
• Maintain accurate records of Customs-related documentation and support audit requirements.
• File, scan and archive operational and administrative documents.
• Liaise with suppliers and internal departments regarding routine administrative matters.
• Perform general data entry and maintain accurate records.
• Provide administrative support during weekends or outside normal working hours when operational requirements or vessel schedules require it.
• Assist with other administrative duties as assigned by management.

Requirements:

• Previous experience in an administrative or office support role is preferred.
• Secondary level of education (post-secondary qualifications will be considered an asset).
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Good organisational skills and attention to detail.
• Ability to prioritise routine tasks and meet deadlines.
• Good written and spoken English; proficiency of the Maltese language is considered an asset.
• Ability to work on own initiative