Office Administrator

Vaia Legal, a boutique law firm specialized in corporate, aviation and yachting transactions is looking for an Office Administrator to join its growing team. This is a unique opportunity to get a foothold in this growing industry, join a modern team and develop your career further. 

Key Responsibilities:

• Manage the daily administration and organisation of the office.
• Maintain office supplies and ensure adequate stock levels at all times.
• Coordinate meetings, appointments, and conference room bookings.
• Manage incoming and outgoing telephone calls and correspondence.
• Maintain and update calendars for lawyers and staff.
• Prepare, update, and organise standard forms, templates, and office documents.
• Assist lawyers with administrative and operational tasks as required.
• Organise filing systems, both physical and electronic.
• Liaise with suppliers, service providers, and external contacts.
• Ensure the office environment remains professional, efficient, and well-maintained.
• Support the team with general administrative duties and special projects.

Requirements

• Previous experience in an administrative, office management, or secretarial role.
• Excellent organisational and time-management skills.
• Strong communication and interpersonal abilities.
• Proficiency in Microsoft Office applications (Word, Outlook, Excel).
• Ability to manage multiple tasks and prioritise effectively.
• Attention to detail and a professional approach to work.
• Ability to work independently and as part of a team.

Desirable

• Experience working in a legal, professional services, or corporate environment.
• Familiarity with document management systems and legal administration processes.
• What We Offer
• A friendly and supportive working environment.
• Opportunity to work closely with experienced legal professionals.
• Competitive remuneration package based on experience.
• Professional development opportunities.

The above position offers the opportunity to work within a dynamic, fast paced industry, along with a welcoming environment, as well as our commitment to providing you with every opportunity to learn, grow and reach the highest level of your abilities and potential.

If you believe that you have the right skills, motivation and nothing is impossible attitude, we would like to hear from you. The right candidate will be provided with full training and support for this role.