Office Administrator

Our client who operates in Marketing is looking to employ an Office Administration who would overlook the running of the offices. Reporting to the Director your responsibilities include: 

• Oversee Senior Management's agendas and travel arrangements, including reminders and scheduling meetings/appointments.
• Assist Senior Management with correspondence, corporate documents, and take meeting minutes when needed.
• Prepare meeting rooms or event spaces, including organizing refreshments when necessary.
• Coordinate office events and activities, ensuring compliance with company policies.
• Run errands outside the office, such as picking up supplies, equipment, and visiting the post office.
• Manage the upkeep and maintenance of the office.
• Maintain stock lists of office stationery and kitchen supplies, and place orders as required.
• Build and maintain relationships with suppliers and vendors.
• Handle daily lunch orders for company staff.
• Perform any other administrative or runner tasks as required.
• Carry out any additional tasks assigned by Senior Management.

• Must be in Malta.
• Communicates well in both English & Maltese (verbally & in writing).
• Strong organizational and time-management abilities.
• Proficiency in Microsoft Office and other office management software.
• Adeptness in handling pressure, tight deadlines, and shifting priorities.

• Relevant educational qualification.
• Previous experience in a similar role.
• Must have a driving license.

• Flexible working arrangements.
• Health Insurance
• Life Insurance.
• Employee wellbeing allowance.
• Other perks.