EUAA Administrative Support Officer - Interim Support - TPPS

Konnekt forms part of a consortium handling temporary employment for The European Union Agency for Asylum (EUAA) in Malta. The consortium is formed by EMCS, PayrollMalta, Talexio, FASTER Group & Konnekt. By applying for this role, you consent to share your information with the consortium partners. 

Administrative Support Officer

Location: EUAA Trident Office, Birkirkara.

Tentative start date: 31.07.2026 till 31.01.2027 (Possibility of extension)

Salary Category IV - Gross monthly: EUR 4,111.47

Job Description

• Plan, coordinate and implement administrative and technical support to training sessions within various support frameworks (permanent support, ad hoc support, etc.)
• Coordinate planning and administrative matters in relation to the Training Centre of the EUAA Academy
• Implement EDD 079/2024 on the reimbursement of participants to EUAA training activities
• Implement accredited training sessions and run eligibility checks for learners as part of the procedures of the EUAA Academy
• Serve in the TPPS Secretariat and provide logistic and administrative support to the Sector; 
• Support the organisation of training sessions, meetings, conferences, workshops, including with invitation letters, participants lists, procurement of venues and catering and the preparation of meeting documentation, tools and folders for participants; 
• Support the drafting of administrative files; 
• Provide support to the function of the EUAA Registrar 
• Manage functional mailboxes of the Sector within the Training Planning and Programming Sector and liaise with external stakeholders on administrative matters; 
• Support with the archiving of documents; 
• Support with other administrative and reporting tasks as requested by Head of Sector.

Minimum qualifications

• Completed bachelor’s degree.

Minimum Experience

• Minimum 1 year of appropriate professional experience in an administrative function or equivalent.

Advantageous

• Experience on asylum and reception
• Experience in organizing training sessions

By applying for this position, the candidate confirms that they have fulfilled any obligations imposed by the laws on military service, meet the character requirements for the duties involved, and are entitled to their full rights as citizens.

Non-resident rate: Non-Maltese employees who are moving to Malta for the purposes of employment will be subject to "Non-resident" tax rates for the first 183 days from arrival – these are higher than the standard rates. Once 183 days of residence are reached, income tax will be recalculated for the entire period of employment in the current year from arrival in Malta, and the tax will be adjusted to recover any overpaid tax. If the 183-day period extends into the following year, and 183 days of residence in Malta are not accumulated, the overpaid tax will need to be claimed back from the authorities with personal income tax return.

To estimate the effect of Resident and Non-resident rate on salary, please use the following link: https://www.konnekt.com/find-a-job-in-malta/salary-calculator