Administrative Assistant

Our client, in the legal sector, is seeking a motivated and detail-oriented Administrative Assistant to join their team. The ideal candidate will provide comprehensive support to the legal and administrative staff and ensure the smooth operation of daily office activities. The following are the key responsibilities :

• Provide first-line support to lawyers
• Handle enquiries via telephone and email
• Maintain accurate manual and electronic records
• Open, manage, and archive client files
• Input timesheets and assist in invoice preparation and debt collection
• Perform AML checks on new clients
• Manage incoming and outgoing mail and courier services
• Carry out general office duties: preparing boardrooms, greeting clients, filing, scanning, photocopying
• Run errands within and around Valletta

• Excellent IT skills, especially in MS Office Applications
• Ability to work both independently and in a team environment
• Proactive, well-organised, and able to manage time effectively
• Strong communication and attention to detail
• Reliable and self-motivated under pressure

• Mininum 2 years previous experience in admin
• Currently based in Malta