Accounts & Payroll Executive

Key Responsibilities

• Manage and process end-to-end payroll accurately and on time, including salary calculations, allowances, deductions, severance, and adjustments.
• Ensure correct processing and submission of statutory payments, including NI, PAYE, and government bonuses.
• Maintain payroll records and ensure compliance with employment and statutory requirements.
• Oversee accounts payable and receivable, including supplier payments, client invoicing, and payment follow-ups.
• Post and process invoices, journal entries, and perform bank reconciliations to ensure accurate financial reporting.
• Prepare and submit VAT returns while maintaining accurate and up-to-date financial records and documentation.
• Support clients and internal teams on payroll, billing, and administrative matters, acting as a key point of contact when required.
• Coordinate onboarding and offboarding processes for clients from an administrative perspective.
• Assist with financial reporting, expense reviews, reconciliations, and other accounting tasks as assigned.
• Maintain effective communication with clients, suppliers, consultants, and internal teams to ensure smooth operations and resolve discrepancies efficiently.
• Support operational process improvements, vendor coordination, and compliance with legal and financial regulations.
• Provide general administrative and operational support to the department manager and day-to-day office operations.

Key Competencies

• Strong communication and interpersonal skills
• Organised and detail-oriented
• Proactive with a positive, can-do attitude 
• Ability to maintain confidentiality, integrity & discretion
• Teamwork and collaboration
• Ability to manage payroll and administrative queries effectively
• Adaptable and flexible in a dynamic environment

Requirements

• Minimum Level 5 qualification or equivalent in Business, Accounts, Payroll or related field.
• At least two years experience in a similar role (experience in Malta is an asset).
• Solid understanding of basic accounting and financial reporting principles.
• Proficient in MS Office.
• Strong attention to detail.
• Ability to meet deadlines.
• Strong written and verbal communication skills.
• Excellent organizational skills.

Benefits

• Flexible work environment
• Growth opportunities
• Collaborative culture