Senior Accounts Executive

The Senior Accounts Executive is responsible to handle the daily accounting functions and duties of the accounting activities, ensuring that the financial records are complete

In this role, the Senior Accounts Executive supports the Financial Controller, with particular attention on the hotels operating within the Group, by assisting with day-to-day accounting operations, including reconciliations, postings in SAP and monitoring of payables and receivables. The role ensures accuracy of financial data while providing essential administrative and transactional support to the finance function of the hotels. 

Key Responsibilities:
Accounts Payable & Reconciliation

• Support supplier reconciliations, ensuring balances are accurate. 

• Assist in preparing, processing payment runs and postings in SAP. 

• Post and allocate credit card payments in SAP. 

• Prepare journal entries under the guidance of the Financial Controller. 

• Post supplier invoices in SAP after matching them with the respective purchase orders.

Accounts Receivable

 • Assist in issuing sales invoices for the hotels within the Group. 

• Support the follow-up on outstanding customer payments.

• Post payments received and allocated them to the respective invoices. 

• Assist with regular bank reconciliations to ensure system records align with bank statements.

• Ensure reconciliations are completed accurately and reported to the Financial Controller.

• Follow up on outstanding payments to ensure timely settlement and maintain accurate records of all correspondence and actions taken. 

General

• Maintain proper records and filing of all financial transactions. 

• Support compliance with company policies, accounting standards, and internal controls. 

• Assist the direct superior and finance team with ad-hoc reconciliations, reporting, and administrative tasks.

• Assist in developing accounting procedures, analyse financial records, and resolve issues arising from accounting work.

• Assist with preparing and posting prepayments and accruals. 

• Assist with audit preparation for the financial year.

• Contribute ideas to improve the workflow of the bookkeeping department and overall accounting processes.

• Perform any other duties as instructed by the Financial Controller and top management. 

• Attend relevant training and workshops to enhance accounting and system knowledge 

•While primarily supporting the Financial Controller, Senior Accounts Executive may be requested to assist in other areas of the group as directed by the Head of Finance. 

Knowledge and Skills Required

• Demonstrates strong attention to detail and accuracy in data entry and reconciliations.

• Has good working knowledge of accounting systems, with experience in Sage. 

• Willing to develop strong working knowledge of SAP Logon 64 as the ERP system used to extract financial information. 

• Is familiar with hotel systems such as Opera, which is considered an asset. 

• Possesses a solid command of Microsoft Excel for reporting, data handling, and analysis. 

• Is trustworthy, reliable, and capable of handling confidential financial information responsibly.

• Shows commitment and dedication to assigned tasks, ensuring work is completed with focus and consistency. 

• Demonstrates adaptability and flexibility, adjusting to changing priorities and supporting the finance team as needed. 

• Works proactively, taking initiative to follow up on tasks and seek clarification when required. 

• Displays a willingness to learn and develop under the guidance of the Financial Controller. 

• Manages time efficiently, balancing priorities to meet deadlines while maintaining accuracy.

 • Ability to remain calm and effective under pressure.

• Have a good command of speaking and writing skills in English and preferably Maltese.

Education and Training

• Preferably has successfully completed the AAT Advanced Diploma in Accounting and or is partly qualified in ACCA. 

• Highly proficient in the use of Excel, Sage Software, SAP, Opera Cloud and MC Office tools.