Payables Finance Executive

Our client, a well-established and growing hospitality group, is looking for a Payable Finance Executive to support the Finance Department.

Reporting to the Financial Controller, the Payables Finance Executive in a hotel plays a pivotal role in managing the financial obligations of the company. They ensure that all supplier invoices are processed accurately and paid on time, maintain strong relationships with vendors, and uphold financial integrity across departments.

Responsibilities:

• Preparing creditors payments report, processing payment runs (including cheques, electronic transfers, and other payment methods, including direct debit transactions and standing orders) on a regular basis, ensuring correct authorization, and referring to agreed payment terms or alternate internal instructions including cashflow requirements, including distribution of remittances advices to suppliers;
• Maintain accurate records of all creditor transactions, including allocations;
• Issuing creditors list on a bi-weekly basis and report to Management and checking for any missing allocations and checking that all purchase invoices are duly inputted and providing insights into cash flow and expenditure patterns.
• Reconcile supplier statements and resolve discrepancies and ensuring that following up on reconciling items resulting in supplier reconciliations are being duly tackled;
• Assist with month-end and year end processes including accruals and reconciliations, including assisting in financial audits.
• Liaise with suppliers and internal team members to resolve payment issues and purchase invoices issues and maintain strong relationships.
• Support the Financial controller with any ad hoc tasks that may be required.
• Any other tasks commensurate to the role.

Requirements:

• 2–5 years in hotel finance or accounts payable roles.
• Proficiency in hotel accounting software and Microsoft Excel.
• Familiarity with financial regulations and hospitality compliance standards.
• Capacity to collaborate effectively in a team setting
• Strong attention to detail and organizational skills.
• Excellent communication and vendor negotiation abilities.
• Proficiency in managing multiple tasks and adaptable to accommodate sudden requests while meeting deadlines
• Strong organisational and analytical capabilities
• Exceptional problem-solving and troubleshooting aptitude
• Self-driven and capable of thriving in a fast-paced environment
• Excellent written and oral communication abilities

Please note that, as part of the recruitment process, a candidate profile will be created for you on the AIMS Malta platform (https://www.aims-malta.com/). By applying for this position, you consent to your information being stored and processed on this platform for the purpose of evaluating your application.