Office & Payroll Administrator

RQT Ltd, a subsidiary within Corinthia Group of Companies, is in search of a highly organized Office and Payroll Administrator to join its team. The ideal candidate will actively contribute to supporting the administrative functions of this business unit.

Responsibilities:

• Provide support for HR administrative activities within the business.
• Place job advertisements on agency portals.
• Evaluate CVs and potentially conduct initial interviews.
• Draft contracts of employment.
• Acknowledge receipt of job applications.
• Maintain and update company databases.
• Apply for Work Permits for Third Country Nationals through the ID Malta portal.
• Contribute to day-to-day bookkeeping tasks, including reconciliations, postings, and invoicing.
• Assist the team in daily office duties and support the Administration Manager.
• Manage all aspects of payroll preparation, including the completion of statutory forms.
• Address client payroll queries.
• Offer information and address employee queries related to payroll matters.
• Oversee timekeeping systems and review timesheets.
• Handle vacation and sick leave requests.
• Execute monthly payroll preparation.
• Ensure adherence to preset cutoff dates across all departments.
• Continuously update employee records.
• Uphold full confidentiality.

Key Competencies:

• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Exceptional verbal and written communication skills.
• Strong organizational abilities, including effective prioritization and multitasking.
• Familiarity with local employment law.
• Ability to work under pressure with minimal supervision.
• Minimum requirement of an Advanced Level of education.
• Previous payroll experience is mandatory.
• Experience using ID Malta for work permit applications and renewals, along with familiarity with Jobs Plus portals, is considered an asset.
• Proficient knowledge of Social Media Platforms, particularly LinkedIn.
• Familiarity with Xero Accounting software and Shireburn is advantageous.
• A positive attitude and a mindset geared toward learning and growing within a reputable company.

Requirements:

• Candidates must be based in Malta and preferably be in possession of a Valid Driving License.

Interested candidates are encouraged to submit their CV.