Junior Payroll Officer

About the Department

The Finance function oversees and manages the finances of the Authority, supporting the various other functions within the Authority in all financial matters, including the preparation of timely management information, revenue collection, payments to suppliers and service providers, payroll and financial control and budgetary control. The function also sets, monitors and improves the operation of the MFSA's financial control framework, ensuring compliance with established policies and controls. It co-ordinates with the Statutory Auditors on the annual audit of the Authority's Financial Statements drawn up in compliance with International Financial Reporting Standards and is also responsible for the timely submission of required statutorily financial information to Parliament.

About the Role

We are seeking a highly organized and motivated Junior Analyst to support our Payroll Team with day-to-day operations, on a part-time basis. You will be expected to carry out the following duties:

• Compiling data for payroll purposes and uploading it on the Payroll System;
• Reviewing and verifying over-time, extra hours worked and hours worked by Pre Graduates with   attendance records;
• Ensuring that any updates on employee and pay related details on the HR System are accurately recorded on the Payroll Software;
• Maintaining and updating the Leave Management System with leave entitlements and work schedules, preparing periodical reports and monitoring leave balances;
• Monitoring the payroll inbox on a daily basis and attending to staff members' queries;
• Assisting in the closing of the monthly managements accounts by calculating and posting payroll related journal entries on SAGE;
• Handling the submission of sick leave certificates and reconciling sickness benefit refunds received from the Department of Social Security;
• Support the team members with any general accounting and administrative duties and any ad hoc tasks as required;
• Undertake any other duties as assigned by the Head and/or as may be required by the MFSA from time to time based on the exigencies of the Authority.

About you

Qualification at MQF Level 6 qualification or equivalent qualification in a relevant field. Professional certifications in the field are advantageous.

If you do not have the necessary academic qualifications but you have at least 5 years of relevant experience, we would still be interested in speaking with you.

Skills and competencies:

• Strong organizational skills and attention to detail
• Good communication and interpersonal skills
• Comfortable using spreadsheets (Excel/Google Sheets)
• Willingness to learn and take initiative
• Ability to work independently and as part of a team
• Familiarity with Indigo Payroll Software is a bonus

Other Important Information

The MFSA is an Equal Opportunities Employer as certified by the NCPE (National Commission for the Protection of Equality) and is committed to a policy of equal opportunity in all aspects of employment and will take care to avoid any form of discrimination in its recruitment procedures. The MFSA reserves the right to withdraw this call at any time and not to select any of the Candidates.

It is the responsibility of applicants in possession of qualifications awarded by Universities and other similar institutions outside Malta to produce a recognition statement on comparability of qualifications issued by the Malta Qualifications Recognition Information Centre (MQRIC). Applicants should do so preferably at application stage or otherwise at the preliminary interview should an applicant be selected for such interview. Details can be obtained by accessing the National Commission for Further and Higher Education website on www.ncfhe.gov.mt under MQRIC heading.

The MFSA shall ensure that any processing of personal data is in accordance with Regulation (EU) 2016/679 (General Data Protection Regulation), the Data Protection Act (Chapter 586 of the Laws of Malta) and any other relevant European Union and national law. For further details, you may refer to the Data Protection Policy on the MFSA webpage www.mfsa.mt. Candidates are to note that the submission of any false statement/s or omission, even if unintended, may lead to the cancellation of their application and may render the candidate's appointment liable to termination.

Furthermore, please note that candidates may be asked to submit any documentation in support of the information provided, including but not limited to, proof of qualifications and Police Conduct Certificates.

Public Call Permit: 527/2026