Admin & Partner Support Coordinator

Our client is seeking a highly organised and responsible Client Administration Executive to join their team. The selected candidate will support the day-to-day administrative operations of the business while ensuring excellent client service and efficient coordination across internal departments.

Responsibilities:

• Provide general administrative support to the team and clients.
• Maintain and update internal management systems and client records accurately. 
• Assist with client onboarding and documentation processes.
• Prepare, issue, and follow up on client invoices and billing matters.
• Coordinate correspondence, meetings, and documentation with clients and internal departments.
• Ensure all administrative tasks are completed efficiently and within deadlines.
• Handle confidential information with professionalism and discretion.
• Support the team with reporting, filing, and document management.
• Assist in improving and maintaining internal administrative processes.
• Respond to client queries in a professional and timely manner.

Requirements:

• Previous experience in an administrative, office support, or personal/partner support role.
• Excellent IT skills, particularly in the use of Microsoft Office applications and internal management systems.
• Strong organisational and multitasking abilities, with the capacity to manage competing priorities effectively.
• Mature, responsible, and professional approach to work.
• Excellent written and verbal communication skills in English.
• Ability to work independently as well as collaboratively within a team environment.
• Strong attention to detail and problem-solving skills.
• Experience working in a professional services or corporate environment would be considered an asset.
• Ability to prioritise workloads, meet deadlines, and maintain confidentiality when handling sensitive information.
• Proactive and client-focused mindset, with excellent interpersonal and relationship-building skills.
• Experience providing administrative support to senior management, partners, or executives would be advantageous.

Benefits:

• Hybrid - 2 days after probation
• Health insurance after probation
• Voluntary pension plan after 1 year
• Yearly performance reviews
• Company events