Accounts Payable Officer

Description:

Reporting to the Managing Director, the Accounts Payable Officer is mainly responsible for managing the Accounts Payable function, ensuring suppliers’ invoices are timely and accurately processed, whilst supporting the finance department by performing other accounting duties and preparing financial reports as required.

Responsibilities:

• Ensuring that supplier invoices are in-line with the respective suppliers’ contracts and/or purchase orders.
• Obtaining appropriate payment authorization before issuing payments to vendors.
• Reviewing and approving the posting of invoices ensuring accurate general-ledger data entry and classification.
• Preparing periodic payment batches and ensuring that all supplier payments are timely and accurately processed.
• Reviewing suppliers’ contracts financial terms and conditions before signing to identify and communicate any financial implications thereof.
• Issuing sales invoices in-line with the instructions received from the Financial Operations team and following up on the receipt of funds thereof.
• Reconciling and maintaining the Aged Payables and Aged Receivables reports as part of the Bank’s internal controls.
• Updating and reconciling the Fixed and Intangible Assets Registers with the respective General Ledgers.
• Assisting in the preparation of monthly management accounts by preparing accruals and prepayments, bank and other reconciliations.
• Assisting external financial audit by providing the required supporting documentation, including invoices and contracts’ register.
• Preparing financial reports and completing other ad hoc tasks delegated by the manager.
• Suggesting changes or improvements to increase the efficiency of the accounts payable internal processes.
• Maintaining good working relationships with other departments within the organization.

Education/Qualifications/ Skills

• A minimum of 2 years’ experience in a finance role in Malta.
• A strong knowledge of accounting principles and accounts payable processes.
• Understanding of VAT principles.
• Experience with general ledger functions and month-end closure processes.
• Proficiency in the of use financial software and AP modules.
• Proficiency in Microsoft Excel.

Competencies required:

• Ability to work unsupervised independently and working to tight schedules.
• Ability to make quick and independent but rational decisions under pressure.
• Ability to meet tight deadlines and adapt to changing priorities.
• Ability to translate priorities and actions into measurable results.
• Must demonstrate thorough and methodical attention to detail and commitment to tasks assigned.
• Ability to learn quickly and a proven track record in problem analysis.
• Ability to work well within a team environment and to build strong working relationships.
• Ambition to enhance knowledge and skills in a rapidly changing and dynamic environment.