How to Accept a Second Job Interview by Email

An employer might reach out to invite candidates to a second job interview by phone, but many will send the invitation by email. Therefore, make sure that your email notifications are turned on or check your email regularly. You might also want to check your spam folders just in case.

When an employer reaches out for a second interview, it's essential to send a formal and timely response, preferably within a business day, or sooner if possible. How you respond and communicate with recruiters and hiring managers throughout your job interview and selection process can earn you points, and might even prove that you're the best candidate for the job.

Before responding to the email, check whether the message you received contains all the information needed to attend the interview. If not, request the missing information in your email response.

How to respond to an interview request by email

To respond to an interview request by email, follow the steps below:

• Start the email by thanking the hiring manager or recruiter for their consideration and interest in your profile.
• If you're interested, formally accept the interview invitation.
• Confirm the day, date and time, or state your availability.
• Mention that you're looking forward to meeting again.
• Ask whether they require any additional information before the next interview.

Be sure to keep your tone respectful and appreciative throughout and always proofread the email before sending.

If you received a phone call instead, follow up via email to confirm the day, date and time. During the call, verify that you have the correct email address.

Here are some email examples of how you can accept your second job interview by email:

How to respond when an employer asks for your availability

Dear Ms Swanson,

Thank you for the opportunity to be further considered for the Social Media Executive role. I look forward to meeting with you again.

I am available on [first preference for day, date and time] or, [second preference for day, date and time]. Please let me know which date works best for you.

Please let me know if I can provide any additional information prior to our meeting.

Kindest Regards,

Ann

How to respond to confirm the time and place of the interview

Dear Ms Swanson,

Thank you for the opportunity to be further considered for the Marketing Executive role with your company. I am interested in learning more about this opportunity, and I look forward to our virtual meeting on Friday, the 18th, at 08:30 AM.

Will you be sending the URL and password for the meeting on the day, please?

Please let me know if I can provide any additional information prior to our meeting.

Kindest Regards,

Ann

How to respond when an employer calls you to request an interview

Dear Ms Swanson,

I hope you are well.

I am sending you this email to confirm the interview on Friday the 18th of January, at 08:30 AM.

Furthermore, I look forward to speaking with you [and other names if appropriate] to learn more about this role.

Please let me know if I can provide any additional information prior to our meeting.

Kindest Regards,

Ann

What's next?

Now that you've accepted the second job interview, it's time to prepare for the actual interview. It's always a good idea to practice some interview questions and answers before any interview. This will help you feel relaxed and confident on the day.

Goodluck!